August 7, 2023

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, AUGUST 7, 2023

6:30 p.m. 

ADMINISTRATION BUILDING

MINUTES

Present:  John Adams, President; Lance Engle, Secretary; Alice Gillis, Member; Valerie Alexander, Member; Jacob Case, Member; and Greg Kile, Superintendent

Absent:  Darin Gullion, Assistant Superintendent

  1. CALL TO ORDER

At 6:30 p.m. Board President, John Adams called the meeting to order.

  1. PLEDGE OF ALLEGIANCE

  1. BOARD MEMBER SEAT

A motion was made by Lance Engle and seconded by Valerie Alexander to approve Jacob Case as a School Board Member in Hamilton Township effective August 7, 2023.  The motion was approved 4-0 vote.

  1. OATH OF OFFICE

At this time, Steve Murphy, DeFur Voran, swore in the following Board Members:

Jacob Case newly elected

  1. AMEND AGENDA

A motion was made by Lance Engle and seconded by Valerie Alexander to amend the agenda, as presented.  The motion was approved 5-0 vote.

  1. COMMUNICATIONS FROM THE FLOOR 

No comments were received.

     

  1. UPDATES FROM PRINCIPALS/DIRECTORS

CONSENT AGENDA

A motion was made by Lance Engle and seconded by Alice Gillis to approve the following under Consent Agenda:

  1. MINUTES

Accepted the minutes of the business meeting held on Monday, July 17, 2023.

  1. FINANCE

  1. Accepted the list of vouchers, as presented. 

  1. NEW BUSINESS

  1. Certified Staff

  1. None.

  1. Classified Staff

  1. Resignation of James Boyd, Maintenance Technician, effective   July 28, 2023.

  1. Resignation of Amy Malchow, Food Service Cook at Delta High School, effective immediately.  To remain a sub.

  1. Resignation of Serenity Mance, Latchkey Aide, effective July 26 ,2023.

  1. Resignation of Alexandria Robbins, Latchkey Aide, effective July 26 ,2023.

  1. Resignation of Estrella Orozco, Latchkey Aide, effective July 26 ,2023.

  1. Resignation of Sierra Billiard, Latchkey Aide, effective July 26 ,2023.

  1. Resignation of Stacy Upchurch, Food Service Cook at Eaton Elementary School, effective August 15, 2023.

  1. Recommendation to employ Jerry Smith as a Custodian at Royerton Elementary School effective August 7, 2023.

  1. Recommendation to transfer Cary Clark from a Custodian at Royerton Elementary School to a Maintenance Technician effective July 31, 2023.

  1. Recommendation to transfer Hannah Drown from an Instructional Assistant to a Library Instructional Assistant at Eaton Elementary School effective August 1, 2023.

  2. Recommendation to employ a Secretary at Transportation effective   August 3, 2023.

  1. Extra-Curricular

  1. Resignation of Julia Sanchez and Doug Fant, Robotics Coaches at Royerton Elementary School, effective immediately.

  1. Resignation of Brian Hirons, Robotics Coach at Eaton Elementary School, effective immediately.

  1. Resignation of Allison Ruddick, 7th Grade Volleyball Coach at Delta Middle School, effective immediately.

  1. Recommendation to employ Tate Dishman as an Assistant Boys’ Tennis Coach at Delta High School effective for the 2023-24 school year.

  1. Recommendation to employ Allison Ruddick as an Assistant Volleyball Coach at Delta High School effective for the 2023-24 school year.

  1. Recommendation to employ Caitlyn Grim as a Coed Assistant Cross Country Coach at Delta Middle School effective for the 2023-24 school year.

  1. Recommendation to employ Camaya Murry as a 7th Grade Volleyball Coach at Delta Middle School effective for the 2023-24 school year, pending successful completion of all pre-employment testing.

  1. Recommendation to employ Joel Van Pelt as a Girls’ Golf Coach at Delta Middle School effective for the 2023-24 school year.

  1. Recommendation to employ Dorothya-Sue Schuler as a Flag Corps Coach at Delta High School effective for the 2023-24 school year.

  1. Recommendation to employ Kim Hewitt as a Choir Accompanist at Delta High School effective for the 2023-24 school year.

  1. Recommendation to employ Maddie Fox and Elijah May as Sophomore Class Sponsors at Delta High School effective for the 2023-24 school year.

  1. Recommendation to employ Bethany Ratts as a Robotics Coach (split position) at Albany Elementary School effective for the 2023-24 school year.

  1. Recommendation to appoint Tannon Dishman as a Volunteer Assistant Boys’ Tennis Coach at Delta High School effective for the 2023-24 school year.

  1. Recommendation to appoint Karli Bechdolt as a Volunteer Assistant Volleyball Coach at Delta High School effective for the 2023-24 school year, pending successful completion of all pre-employment testing.

  1. Recommendation to appoint Ryan Vannatter as a Volunteer Assistant Girls’ Golf Coach at Delta High School effective for the 2023-24 school year.

  1. Recommendation to appoint Jordan Ashton as a Volunteer Assistant Boys’ Tennis Coach at Delta High School effective for the 2023-24 school year.

  1. Recommendation to appoint Maddison Wenk and Justyn VanSkyock as Volunteer Assistant Flag Corps Coaches at Delta High School effective for the 2023-24 school year, pending successful completion of all pre-employment testing.

  1. Recommendation to appoint Madalynne Smith and Owen Johnson as Volunteer Assistant Band Coaches at Delta High School effective for the 2023-24 school year, pending successful completion of all  pre-employment testing.

  1. Conference Requests/Field Trips

  1. Scott Blakely requests permission to attend the NASRO SRO Basic Class to be held from September 11, 2023 through September 15, 2023 at the Hancock Sherriff’s Office in Greenfield, IN.

  1. Kurt Griffis requests permission to attend PLTW LED Core Training to be held from July 10, 2024 through July 21, 2024 at Makenzie Center for Innovation and Technology in Indianapolis, IN.

  1. Use of Facilities

  1. Alison Jackson, Cardinal Swim Club, requests permission to use the Delta High School pool from August 1, 2023 through July 31, 2024 to hold swim practices, as presented.

The motion was approved 5-0 vote.

  1. SPECIAL PRESENTATION- OMS

AGENDA

  1. FINANCE

  1. Purchases over $5000:

A motion was made by Valerie Alexander and seconded by Jacob Case to approve the following (item 1):

  1.   PowerSchool OP $17,306.10

(Maintenance and Support)

The motion was approved 5-0 vote.

A motion was made by Lance Engle and seconded by Valerie Alexander to approve the following (item 2):

  1. NWEA Formative Assessment $27,700.00

(K-12 MAP)

The motion was approved 5-0 vote.

A motion was made by Jacob Case and seconded by Valerie Alexander to approve the following (item 3):

  1. TNT Electronics OP $16,300.00

(Radios) Construction 2021 $15,529.00

$31,829.00

The motion was approved 5-0 vote.

A motion was made by Lance Engle and seconded by Valerie Alexander to approve the following (item 4):

  1. Shambaugh & Son Bond 2021 $10,219.29

(DHS auditorium change order)

The motion was approved 5-0 vote.

  1. A motion was made by Alice Gillis and seconded by Valerie Alexander to approve SA5’s, as presented.  The motion was approved 5-0 vote.

  1. A motion was made by Lance Engle and seconded by Jacob Case to approve the Section 125 Flexible Benefit Plan, as presented.  The motion was approved 5-0 vote.

  1. Mr. Kile, Superintendent, gave a Monthly Finance Review. 

  1. NEW BUSINESS

  1. Certified Staff

  1. A motion was made by Jacob Case and seconded by Valerie Alexander to approve the recommendation to employ Sandy York as a Teacher at Albany/Eaton Elementary Schools effective for the 2023-24 school year.  The motion was approved 5-0 vote.

  1. Classified Staff

  1. None.

  1. Information and Proposals

  1. Superintendent

  1. A motion was made by Lance Engle and seconded by Jacob Case to approve the DHS Long Term Sub, as presented.  The motion was approved 5-0 vote.

  1. A motion was made by Alice Gills and seconded by Jacob Case to approve the DHS Tennis Trip, as presented.  The motion was approved 5-0 vote.

  1. A motion was made by Lance Engle and seconded by Jacob Case to approve the DMS/DHS athletic event pay scale, as presented.  The motion was approved 5-0 vote.

  1. A motion was made by Jacob Case and seconded by Alice Gillis to approve bus driver/bus aide pay, as presented.  The motion was approved 5-0 vote.

  1. A motion was made by Lance Engle and seconded by Valerie Alexander to approve the following policies- 2nd Reading:

  • B225- Meetings

  • C150- Homeless Students Enrollment Rights & Services

  • C200- Anti-Bullying

  • C225- Parental Access to Instructional Material & Surveys

  • C525- Medical Needs at School

  • D325- Background Checks

  • F100- Internal Controls & Reporting Losses, Shortages, Variances, or Thefts

  • F125- Purchasing Procedures and Capital Assets

  • G125- Criminal Organization Activity

The motion was approved 5-0 vote.

  1. A motion was made by Valerie Alexander and seconded by Lance Engle to approve the Non-Cert Corporation Benefit Schedule, as presented.  The motion was approved 5-0 vote.

  1. A motion was made by Jacob Case and seconded by Lance Engle to approve the Adjunct Teacher Permit, as presented.  The motion was approved 5-0 vote.

  1. A motion was made by Lance Engle and seconded by Jacob Case to approve the Adjunct Teacher Agreement, as presented.  The motion was approved 5-0 vote.

  1. A motion was made by Lance Engle and seconded by Valerie Alexander to approve the Homebound Services Contracts (3), as presented.  The motion was approved 5-0 vote.

  1. A motion was made by Jacob Case and seconded by Lance Engle to approve the Ivy Tech MOU, as presented.  The motion was approved 5-0 vote.

  1. A motion was made by Jacob Case and seconded by Valerie Alexander to approve the DHS Baseball Trip, as presented.  The motion was approved 5-0 vote.

  1. Superintendent Kile informed the Board about the following fundraisers:

  1. Tyler Harris, DMS Volleyball, requests permission to hold a SnapRaise fundraiser from August 11, 2023 through     September 8, 2023, as presented.  Proceeds go towards equipment, apparel, and the DMS athletics account.

  1. Chase Criswell, DMS Athletics, requests permission to hold a fundraiser with Raising Canes on September 27, 2023, as presented.  Proceeds go towards the Delta Middle School athletic account.

  1. Kylie Johnson, DHS Volleyball, requests permission to hold a SnapRaise fundraiser from August 2023 through September 2023, as presented.  Proceeds go towards the volleyball ECA account.

  1. Kylie Johnson, DHS Volleyball, requests permission to hold Basket Bingo, as presented.  Proceeds go towards the Booster Club.

  1. Assistant Superintendent

  1. Donations:

A motion was made by Lance Engle and seconded by Valerie Alexander to approve the following (items 1-2):

  1. Request for Eaton Elementary School to accept a donation in the amount of $122.18 from Dean Miers, as presented.

  2. Request for Eaton Elementary School to accept a donation in the amount of $720.01 from Dean Miers, as presented.

The motion was approved 5-0 vote.

A motion was made by Jacob Case and seconded by Lance Engle to approve the following (items b-c):

  1. Request for Delta Middle School to surplus items, as presented.

  2. Request for the Food Service Department to surplus items, as presented.  

The motion was approved 5-0 vote.

  1. LETTERS/NOTES

  1. BOARD MEMBER COMMENTS

Jacob Case – Mr. Case thanked everyone for letting him come back and serve, he really appreciates it.  He thanked all new teachers, staff, and current teachers who may be taking on a new role.  He hopes the first three days went well for everyone.  He stated he has kids in multiple schools so he’s getting a lot of messages now, but he loves it and it’s great.  

Valerie Alexander – Ms. Alexander welcomed Mr. Case back and informed him she’s looking forward to working with him.  She’s glad Mr. Parrott’s first three days went well.  She wished him luck and joked that she is terrified for him as well with the Albany project.  She stated the end will be worth it because it’s going to be awesome.  She welcomed Ms. York to Albany and Eaton.  She’s happy with all of Mr. Mayol’s work.

Alice Gillis – Ms. Gillis concurred with her fellow board members.  She congratulated Ms. Cross on the summer lunches.  She thinks that speaks well of our corporation.  She stated she likes to see that because she knows there are kids out there who don’t eat so this is a good thing.  She wished Ms. Cross luck in finding the help that she needs.  She congratulated Ms. York and wished her luck.  She thanked Mr. Mayol for his presentation and covering everything.  She stated the Albany project looks really good.  

Lance Engle – Mr. Engle welcomed Mr. Case back to the Board.  He thanked him for putting his name in and coming back.  He concurred with his fellow board members that we are off to a good start with the first three days of school.  He wished good luck to all sports teams as they are getting their seasons started.  He stated golf has already started, there’s a football scrimmage on Friday, and matches coming up on Saturday and wished them all good luck.  

John Adams – Mr. Adams concurred with his fellow board members.  He welcomed back Mr. Case.  He apologized for not being able to be at Opening Day.  He stated you just never know about the first day of school, we’ve had some real good ones and some real bad ones.  He stated that’s a big testament to all the administrators and the conversations they are having with families and transportation letting them know about when they will be there.  He stated it’s tough the first few days to get an idea how long bus routes are going to take, but he hopes everyone has been patient.  He stated any time we start a new year, we know we are going to have a few hiccups and that’s part of it.  He commented it sounds like things have gone well and he appreciates all the hard work it takes to get opening day going, ready, and everyone here.  He wanted to mention Ms. Cross and what food service does in the summer time.  He stated 4,682 lunches is a large number and it’s just good to hear.  He’s glad they started that program because when they started, they didn’t know how it was going to work and if they were wasting their time.  He stated it is a great thing that happens and he’s glad we are doing it.  He wished all sports teams good luck going into the new season.  He stated he agrees with Ms. Alexander and he too is excited about the Albany project and he knows they will do everything in their power to make sure the kids day isn’t interrupted because that’s the purpose of why we are there.  He knows the importance of getting that building up to the standards today with a safer entrance.  He knows we’ve done a good job of addressing that in the corporation and we still have work to do, but we are moving in the right direction.  

  1. FUTURE MEETINGS

  1. A regular meeting of the Board of School Trustees is scheduled for Monday, August 21, 2023 at 6:30 p.m. at the Administration Building.

  1. ADJOURNMENT

A motion was made by Lance Engle and seconded by Valerie Alexander and Board President, John Adams, adjourned the meeting at 8:23 p.m.

August 7, 2023

JOHN ADAMS               


JACOB CASE


LANCE ENGLE 



ALICE GILLIS


VALERIE ALEXANDER