January 4, 2021

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, JANUARY 4, 2021

6:30 p.m. 

ADMINISTRATION BUILDING



MINUTES


Present:  Adam Williams, President; Trent Fox, Vice President; Lance Engle, Secretary; Jacob Case, Member; John Adams, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent



  1. CALL TO ORDER


At 6:30 p.m. Superintendent Mann called the meeting to order.



  1. PLEDGE OF ALLEGIANCE


  1. OATH OF OFFICE


       At this time, Steve Murphy, DeFur Voran, swore in all Board Members.



  1. ORGANIZATION OF BOARD OF EDUCATION


  1. Superintendent Mann presided over the meeting for the organization of the Board of Education.  He asked for nominations for Board President.


A motion was made by Adam Williams and seconded by Lance Engle to nominate Trent Fox as President of the Board of Education for the year 2021.  A motion was made by Adam Williams and seconded by Lance Engle to close the nominations.  Both motions were approved 5-0 vote.


Board of Education President, Trent Fox, asked for nominations for Vice-President of the Board of Education for the year 2021.


A motion was made by John Adams and seconded by Jacob Case to nominate Lance Engle as Vice President of the Board of Education for the year 2021.  A motion was made by John Adams and seconded by Jacob Case to close the nominations.  Both motions were approved 5-0 vote.  


Board of Education President, Trent Fox, asked for nominations for Secretary of the Board of Education for the year 2021.




A motion was made by Lance Engle and seconded by Adam Williams to nominate Jacob Case as Secretary of the Board of Education for the year 2021.  

A motion was made by John Adams and seconded by Lance Engle to close the nominations.  Both motions were approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by John Adams to appoint Cheryl Dominick as Corporation Treasurer and Adrienne Smith as Deputy Treasurer for the year 2021.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Jacob Case to retain Steve Murphy of the DeFur, Voran, LLP Law Firm as the School Attorney for the year 2021 on an as needed basis.  The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by Adam Williams to hold regular school board meetings on the first and third Monday of each month at 6:30 p.m. for the year 2021.  The Board of Education will meet at the Administration Office unless otherwise designated.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Lance Engle to continue the Board of Education compensation at the rates of $83 per regular meeting and $62 per special session. The motion was approved 5-0 vote. 


  1. A motion was made by John Adams and seconded by Jacob Case to appoint the position of Board President as the ISBA Delegate and ISBA Legislative Representative for the year 2021.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Lance Engle to appoint Janelle Davis as the Board recording secretary and Melia Clawson as the alternate at a rate of $40.00 per meeting for the year 2021.  The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by Adam Williams to appoint Jacob Case and John Adams to serve on the Bid Opening Committee for the year 2021.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Lance Engle to appoint all Board members to serve on the Board of Finance Committee for the year 2021.  The motion was approved 5-0 vote.


  1. At this time, the Board Members each shared, if any, conflict of interest disclosures:


Trent Fox, Board President, stated his wife Suzy Fox, daughter-in-law Maddie Fox, and sister-in-law Teresa Schwer are currently employed with Delaware Community School Corporation.


Lance Engle, Board Vice President, stated he owns Albany Hardware Store and Delaware Community School Corporation may make purchases during the year.

Jacob Case, Board Secretary, stated he works for United Construction Services and his family owns 3D Construction and they may make Bids during the year to the Delaware Community School Corporation.


John Adams, Board Member, stated his cousin Lisa Baker is currently employed with Delaware Community School Corporation.


  1. AMEND AGENDA


A motion was made by John Adams and seconded by Lance Engle to amend the agenda as presented.  The motion was approved 5-0 vote.



  1. MINUTES


  1. A motion was made by Adam Williams and seconded by Jacob Case to accept the minutes of the business meeting and executive session held on Monday,   December 21, 2020.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Adam Williams and seconded by Jacob Case to accept the list of vouchers as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by John Adams to approve the IRS mileage rate (56 cents), as presented. The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Adam Williams to approve the Resolution to transfer amounts from the Education Fund to the Operations Fund Monthly.  The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by John Adams to approve end of year balancing of all accounts, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Jacob Case to approve payment of year-end expenses from 2020 budget accounts.  The motion was approved 5-0 vote.


  1. Dr. Gullion gave a Monthly Finance Review.








  1. Purchases over $7500:


A motion was made by John Adams and seconded by Jacob Case to approve the following (item 1):


  1. Pro Industries Bond $299,590.00

(Fitness Center equipment)


The motion was approved 5-0 vote.




  1. COMMUNICATIONS FROM THE FLOOR


No comments were received.



  1. SPECIAL PRESENTATION- Dr. Larrabee (Bowen Center)



  1. NEW BUSINESS


  1. Certified Staff


    1. None.


  1. Classified Staff


  1. None.


  1. Extra-Curricular


  1. A motion was made by Lance Engle and seconded by Jacob Case to approve Chloe Turner as an Assistant Cheer Coach at Delta High School effective for the 2020-21 school year, pending successful completion of all pre-employment testing.  The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Jacob Case and seconded by Lance Engle to approve the following (items 1-2):


  1. Darin Gullion requests permission to attend Collective Bargaining Strategy and Law (HR 114) to be held virtually on January 21, 2021.


    1. Judy Reynolds requests permission to attend the Lit Con Reading Recovery Conference to be held virtually from February 1, 2021 through February 2, 2021.


The motion was approved 5-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by John Adams and seconded by Adam Williams to approve NEOLA Policies- Volume 33, No. 1-2nd Reading, as presented.  The motion was approved 5-0 vote.


    1. Superintendent Mann and School Attorney Mr. Murphy informed the Board about the Lease of Land to the Town of Albany for Park, as presented.


    1. Superintendent Mann informed the Board about the following fundraisers:


  1. Suzy Fox, DHS Class of 2022, requests permission to hold a Snap Raise fundraiser from January 15, 2021 through    February 15, 2021, as presented.  Proceeds go towards Prom and class expenses.


  1. Assistant Superintendent


  1. Use Of Facilities:


      1. None.


    1. A motion was made by John Adams and seconded by Lance Engle to approve the request for Delta High School to accept a donation in the amount of $100.00 from DeSoto United Methodist Church, as presented.  The motion was approved 5-0 vote.




  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS


Adam Williams – Mr. Williams thanked everyone for attending and wished everyone a Happy New Year.  He stated he was very excited his kids were back in school today and they were almost excited to be back. He stated he’s happy to have students and teachers back.  He encouraged everyone to keep their circles small so we can make this happen all year long and succeed with this.  He hopes everyone spaces out well, washes their hands, and does all the wonderful things we are doing to get through this.  He feels encouraged all is going to go well.  He stated his kids mentioned the stairs in the high school are opened up for viewing.  He stated they can’t hang out on them yet, but he hopes we can kick this silly virus some day and that will open up.  He thanked DeSoto United Methodist Church for their donation.  He appreciates what they do and stated it’s a wonderful thing that they like to give annually.  He thanked Dr. Larrabee for not only her presentation, which was the easy part, but for the hard part of talking, meeting, and discussing the logistics.  He thanked her for advocating for our students and appreciates all the hard work.  


John Adams – Mr. Adams welcomed back all students, teachers, and staff.  He stated it’s good to have school open and kids back. He concurred with Mr. Williams for everyone doing what they can with social distancing, masks, and all those things to try to stay in session.  He stated he’s talked to several people around the community, that’s what they want and that’s what we want.  He stated for everyone to do what they need to do to try and make that happen.  He thanked Dr. Larrabee for bringing information about the Bowen Center to them.  He can see how our families can benefit from that program.  He is looking forward to hearing more about that and the other opportunities that may arise.  He thinks that’s greatly needed for our DelCom families and thanked her for sharing.  He commented we have another meeting with another donation.  He stated he’s probably said that at most of the meetings since he’s been on the Board over the years and it’s good to see another one.  He informed Mr. Mann it was good to see him.  He stated he knows he’s doing a lot behind the scenes, but it’s good to see him here this evening and wished him continued prayers as he battles on.  


Jacob Case – Mr. Case concurred with his fellow board members.  He thanked Dr. Larrabee for all the hard work she put in.  He thanked Dr. Gullion for the Financial Review and keeping us good throughout the year, balanced, and where we need to be so we aren’t in trouble with anyone on the State level.  He hopes everyone had a great first day back to school.  He stated his kids were really excited to go back and see their friends and teachers.


Lance Engle – Mr. Engle thanked everyone for being here.  He concurred with his fellow board members.  He stated his kids were excited to be back in school today and he didn’t have to wake anyone up to get ready so that’s a good thing.  He thanked Dr. Larrabee for her presentation and hard work.  He thinks we will see great benefits down the road.  He thanked Dr. Gullion for his Financial Review and stated all the work he does with that is appreciated.  He informed Mr. Mann it was good to see him.


Trent Fox – Mr. Fox appreciates everyone being here this evening and taking time out to spend with them.  He thanked Dr. Larrabee and stated it’s nice to get presentations, especially when someone has passion for what they want to do and see for our kids.  He stated that shows in the presentation and what she gave to them.  He stated Dr. Larrabee really wants to do what’s best for our kids and families and he truly appreciates that.  He informed Mr. Mann it’s awesome to see him here this evening and to keep plugging along and fighting.  He hopes they continue to have good reports and the numbers keep going in his favor and moving in that direction.  






  1. FUTURE MEETINGS


  1. A regular meeting of the Board of School Trustees is scheduled for Monday, January 18, 2021 at 6:30 p.m. at the Administration Building.



  1. ADJOURNMENT


A motion was made by Lance Engle and seconded by John Adams and Board President, Trent Fox, adjourned the meeting at 7:26 p.m.



An executive session was held following the business meeting.






January 4, 2021



TRENT FOX               


LANCE ENGLE


JACOB CASE 



JOHN ADAMS


ADAM WILLIAMS