October 3, 2017

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, OCTOBER 3, 2017

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  Trent Fox, President; John Adams, Vice President; Alice Gillis, Secretary; Tyce Stebbins, Member; Adam Williams, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


  1. CALL TO ORDER


At 6:30 p.m. Board President, Trent Fox, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND AGENDA


A motion was made by Tyce Stebbins and seconded by Adam Williams to amend the agenda, as presented.  The motion was approved 5-0 vote.



  1. MINUTES


A motion was made by John Adams and seconded by Tyce Stebbins to accept the minutes of the business meeting and executive session held on Tuesday,  September 19, 2017.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Tyce Stebbins and seconded by Alice Gillis to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.





  1. Purchases over $7500:


A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (item 1):


  1. Presidio CP $9,890.03


The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the following grants:


Title 1 $280,980.67 Matching

Title 11 $59,074.58

Safe Haven $12,927.00 $12,927.00

Secured Schools $50,000.00 $50,000.00


The motion was approved 5-0 vote.



  1. COMMUNICATIONS FROM THE FLOOR

Joseph Schmaltz, Principal at Albany Elementary School, stated it’s hard to believe we are nearing the end of the first grading period.  He informed everyone they had their Carnival last Friday night, Grandparents’ Day is Friday, and the first grading period ends Friday.  He stated after we come back from Fall Break, we will be gearing up for Parent Teacher Conferences which he is looking forward to.   He informed everyone this will be the third year of looking at NWEA reports with parents.  He feels parents are more educated and seem to really understand where we are going with testing.  He stated we’ve done enough testing at this point to see a nice line of progression with how the students are doing so parents will get a lot of good information at conferences.

Mr. Schmaltz appreciates our Board taking the time to go to the conference in Indianapolis.  He stated he’s always felt great support from Central Office, Administration, and the School Board.  He’s always felt we’ve had a highly qualified and good functioning Board which truly makes a difference.  He stated they probably don’t get to hear that much, but speaking on behalf of the administrators and teachers, they appreciate them.  Mr. Schmaltz stated he has four new teachers in his building who are constantly commenting on how thankful they are to be here and how they feel really good about our district and that all starts with the Board.  


  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the following (item 1):


  1. Resignation of Nancy Clawson, Food Service Cook at Delta Middle School, effective September 25, 2017.


The motion was approved 5-0 vote.


A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (items 2-6):


  1. Recommendation to employ Dawn Wine as an Instructional Assistant at Eaton Elementary School effective September 25, 2017, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Deborah Stafford as a Food Service Cook at Delta Middle School effective October 4, 2017.


  1. Recommendation to employ Michael Burns as a Substitute Bus Driver Trainee effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to transfer Brian Meadows, Custodian, from Delta High School to Albany Elementary School effective November 22, 2017.


  1. Recommendation to employ Mandy Jo Baker as a Substitute Bus Driver Trainee effective immediately, pending successful completion of all pre-employment testing.


The motion was approved 5-0 vote.




  1. Extra-Curricular


A motion was made by John Adams and seconded by Alice Gillis to approve the following (items 1-12):


  1. Recommendation to employ Brittany Dominick as a 6th Grade Girls’ Basketball Coach at Delta Middle School effective for the 2017-18 school year.


  1. Recommendation to employ Kendi Zvokel as a 7th Grade Girls’ Basketball Coach at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Chase Criswell as an 8th Grade Girls’ Basketball Coach at Delta Middle School effective for the 2017-18 school year.


  1. Recommendation to employ Caleb Morey as a 7th Grade Boys’ Basketball Coach at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Jordan Baldwin as an 8th Grade Boys’ Basketball Coach at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Alison Jackson as a Head Boys’/Girls’ Swimming Coach at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Jason Arnold as an Assistant Boys’/Girls’ Swimming Coach at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Andra Pavich as a Head Boys’/Girls’ Diving Coach at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.



  1. Recommendation to appoint Randy Willis as a Volunteer Assistant 6th Grade Boys’ Basketball Coach at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to appoint Jillian Renbarger as a Volunteer Assistant 8th Grade Girls’ Basketball Coach at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Emily Filler as a Beyond the Bell Tutor at Delta Middle School effective for the 2017-18 school year.


  1. Recommendation to employ Debbie Helfst as a Beyond the Bell Tutor at Delta Middle School effective for the 2017-18 school year.


The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the following (items 1-8):


  1. Lindsey Thompson, Greg Kile, and Julie Brown request permission to attend INCUE (Canvas) to be held on November 2, 2017 at Noblesville ESC in Noblesville, IN.


  1. Julie Whittington and David Reade request permission to attend the Indiana AHPERD State Conference to be held from November 2, 2017 through November 3, 2017 at the Wyndham in Indianapolis, IN.


  1. Curt Grams requests permission to attend NCCER Training to be held from November 3, 2017 through November 4, 2017 at Ivy Tech in Muncie, IN.


  1. Christa Hensley and Sarah Parker request permission to attend Project Success-Content Connectors to be held on November 9, 2017 at the Muncie Career Center in Muncie, IN.


  1. Angela Decker and Suzy Fox request permission to attend Understanding the Depth of Knowledge in the Indiana Standards and Statewide Assessments Workshop to be held on November 13, 2017 at East Central ESC in Connersville, IN.


  1. Erica Pluimer and Gary Seidner request permission to attend ISTEP Math Grade 10: Addressing the Need to Raise Scores to be held on November 14, 2017 at The Summit Campus in Ft. Wayne, IN.


  1. Scott Blakely requests permission to attend the IASP Fall Conference to be held from November 19, 2017 through November 21, 2017 at the Marriott in Indianapolis, IN.


  1. Jennifer Talbot requests permission to attend Current, Best Practices to Address the Challenges for Today’s School Nurse to be held on November 27, 2017 at the Hilton Garden Inn in Dayton, OH.


The motion was approved 5-0 vote.


  1. Information and Proposals


  1. Superintendent


A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the following (items a-b):


  1. Request for Julie Whittington to take an unpaid 3 day leave, as presented.  


  1. Request for Nannette Triplett to take an unpaid 1 day leave, as presented.  


The motion was approved 5-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Marilee Creech, Life Skills, requests permission to sell lunches to staff on October 6, 2017 at Delta Middle School and Delta High School, as presented.  Proceeds go towards the DelCom Foundation in honor of Cathy Howard.


  1. Suzy Fox, Class of 2021, requests permission to sell Sadie Hawkins bids on October 23, 2017 at Delta High School, as presented.  Proceeds go towards freshman class expenses.


  1. Rebekah Weaver, DHS Band Department, requests permission to sell catalog items from Century Resources from October 27, 2017 through November 7, 2017 at Delta High School, as presented.  Proceeds go towards instrument repairs, music, festival fees, etc.


  1. Suzy Fox, Class of 2018, requests permission to sell Senior Ball bids from November 6, 2017 through November 17, 2017 at Delta High School, as presented.  Proceeds go towards Senior Ball expenses.


  1. Mark Detweiler, Delta Boys’ Basketball, requests permission to hold an Intersquad Game/Chili supper/Alumni Game on November 11, 2017 from 3:00 p.m. to 8:00 p.m. at Delta High School, as presented.


  1. Assistant Superintendent


A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the following (item 1):


  1. Use of Facilities:


  1. Suzy Box, Girl Scouts of Central Indiana, requests permission to use the Royerton Elementary cafeteria on October 18, 2017 from 6:30 p.m. to 7:30 p.m. to hold registration, as presented.


The motion was approved 5-0 vote.


A motion was made by John Adams and seconded by Alice Gillis to approve the following (items b-e):


  1. Request for Delta High School to accept a donation in the amount of $150.00 from the University of Indianapolis, as presented.  


  1. Request for Delta High School to accept the donation of an oriental rug for the theater program from Ross Elwood, as presented.


  1. Request for Eaton Elementary School to accept the donation of various items for their sensory room from Eden Church, as presented.



  1. Request for Eaton Elementary School to accept the donation of $180.00 from Eden Church, as presented.


The motion was approved 5-0 vote.


A motion was made by Adam Williams and seconded by Tyce Stebbins to approve the following (item f):


  1. Request for Royerton Elementary School to surplus items, as presented.


The motion was approved 5-0 vote.


  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Adam Williams – Mr. Williams thanked everyone for coming.  He wanted to make a special notation of the tennis team’s 25th sectional win.  He stated every year is an amazing accomplishment and he doesn’t want that to go unnoticed because it’s phenomenal.  He stated the consistent hard work, dedication, and pride that has taken place in that program is fantastic.  One year that streak may come to an end, but it’s a wonderful celebration and they should be extremely excited about that accomplishment because they have worked hard and put in a lot of effort.  Mr. Williams appreciates that almost every meeting we have a donation.  He commented it was wonderful reading about the background of Ross Elwood’s donation.  He stated it was touching and all donations are appreciated tremendously, but that one had a little message on it.  

Tyce Stebbins – Mr. Stebbins concurred.  He thanked those who gave donations.  He thanked his fellow board members for taking time out of their busy schedules and workloads.  He stated it may make this week harder on their workloads or they may have to work more hours for the days they went down to gather in Indianapolis.  He thanked Mr. Mann and stated he noticed a thank you note in his office from an employee.  Mr. Mann has really extended himself in a number of different ways to be generous to teachers, staff members, or people in our community out of his own pocket and that’s a big deal.  Mr. Stebbins knows Mr. Mann is the highest paid employee in our system and he thinks there are people out there that expect that, but he doesn’t.  He stated it speaks volumes about who Mr. Mann is and what he believes and that trickles down.  He thinks it sets us apart and says a lot about our community and who we are.  He stated people are proud to be a part of our community and thanked them for being fans of our school corporation.  

Alice Gillis – Ms. Gillis congratulated the tennis team for their 25th sectional win.  She stated having been a coach herself, that’s hard to do.  The tennis team is playing in Lapel right now and she tried to find out how they were doing, but couldn’t get any information.  Ms. Gillis appreciates our community and school system for supporting the Board going to Indianapolis.  She heard a few people from other corporations talking about their community not supporting their School Board going.  She stated she has always felt support to go and she appreciates it.

John Adams – Mr. Adams concurred.  He congratulated the tennis team on what they’ve been able to accomplish.  He said to get one, maybe two sectional wins is great, but to do it continuously says a lot about the coach, players, and program.  He congratulated them and is sure they will do well today.  He stated when he first started on the Board, they talked about the conference in Indianapolis.  For him, it’s about being around the other board members and talking about issues and bouncing ideas back and forth.  He said there are other corporations who can’t get one or two of their board members to go.  He stated since he’s been on the Board, he thinks they’ve consistently had every board member attend.  He stated that’s a testament to the group and trying to do the best they can to learn what’s out there and what they can bring back to our school.  Mr. Adams thinks they are good at what they do.  There are some things they can get better at and they are looking into the future because status quo isn’t good enough.  He said it’s about our kids and giving them the best education we can.  Mr. Adams thanked everyone for going to Indianapolis. He said some of them have to use personal or vacation days and be away from their family and that’s not expected, but they are thankful to be able to do that.  He thanked Mr. Mann, Dr. Gullion, and the Board for being able to attend.  He enjoyed it and hopes they continue to attend because it’s a strong commitment from the Board and to the education process.  Mr. Adams had a personal friend that was in Las Vegas during the tragedy and someone that was close to his friend was shot and killed.  He stated there are a lot of things going on in different parts of our country and he thanks God every day for where we live and what we have.  He stated when they go to Indianapolis, they get to talk to board members from other corporations.  He’s thankful to be sitting on this one because there’s a lot of them going through different things that our corporation doesn’t have to go through.  He thinks it’s because of our community support, administrators, teachers, and everybody that works here.  Mr. Adams appreciates Mr. Schmaltz’s words and stated the Board supports and appreciates everyone and the jobs they do as well.

Trent Fox – Mr. Fox thanked everyone for coming.  He stated he got to go to the President’s Breakfast during their conference in Indianapolis.  He got to hear interesting stories about what goes on in other schools, some of their ideas, and how their meetings run.  He stated one of the schools had a situation they had to deal with where they had two board members who were caught shoplifting that were husband and wife.  They brought this up because they were wondering if there should be some kind of legislation that states spouses shouldn’t be on a Board at the same time.  He stated the school corporation had one At-large seat and a District seat and the husband and wife each had one of those positions.  Other school corporations said their schools did away with District seats and have all At-large seats.  Mr. Fox said it’s an interesting breakfast to go to and hear how schools have different situations and how they handle them.  He stated as a Board, we do well with what we’ve got and how we handle things.  He said it’s definitely a good conference to go to because they learn a lot about each other and can bounce ideas off one another.  He is glad Mr. Mann and Dr. Gullion can go as well because it allows them to sit down and talk about situations when they aren’t at school.  Mr. Fox appreciates the opportunity to be able to go and hopes the support will always be there for them to do that.  


  1. FUTURE MEETINGS


  1. A Work Session for the Board of School Trustees is scheduled for Tuesday, October 17, 2017 at 5:30 p.m. at the Administration Building.


  1. A regular meeting for the Board of School Trustees is scheduled for Tuesday, October 17, 2017 at 6:30 p.m. at the Administration Building.


  1. An ISBA Fall Regional Meeting is scheduled for Wednesday, October 18, 2017 from 6:00 p.m. to 9:00 p.m. at Willie and Red’s in Hagerstown, IN.



  1. ADJOURNMENT

A motion was made by Tyce Stebbins and seconded by Adam Williams and Board President, Trent Fox, adjourned the meeting at 7:03 p.m.





October 3, 2017



TRENT FOX                                               ___________________________


JOHN ADAMS                                                 ____________________________


ALICE GILLIS                                                   ____________________________


TYCE STEBBINS                                              ____________________________


ADAM WILLIAMS                                           ____________________________