June 21, 2016

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, JUNE 21, 2016

6:30 p.m.

ADMINISTRATION BUILDING 

MINUTES

Present:  Adam Williams, President; John Adams, Secretary; Alice Gillis, Member; Tyce Stebbins, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent

Absent:  Trent Fox, Vice President

I.                   CALL TO ORDER

At 6:30 p.m. Board President, Adam Williams, called the meeting to order.

II.                PLEDGE OF ALLEGIANCE

III.             AMEND AGENDA

A motion was made by Tyce Stebbins and seconded by John Adams to amend the agenda, as presented.  The motion was approved unanimously.

 

IV.              MINUTES

A motion was made by John Adams and seconded by Tyce Stebbins to accept the minutes of the business meeting and executive session held on Tuesday, June 7, 2016.  The motion was approved unanimously.

V.                 FINANCE

A.     A motion was made by John Adams and seconded by Alice Gillis to accept the list of vouchers, as presented.  The motion was approved unanimously

B.     A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve SA-5’s.  The motion was approved unanimously.

C.     Purchases over $7500:

A motion was made by John Adams and seconded by Alice Gillis to approve the following (item 1):

1.       Contract Paper Group, Inc.      GF       $18,891.60

(paper bids)

The motion was approved unanimously.

 

VI.              COMMUNICATIONS FROM THE FLOOR

Chris Conley, Delta High School Principal, informed everyone 6 students attended the IHSAA Leadership Conference: Brice Wuthrich, Jacob Van Pelt, Tanner Lambert, McKayle Royal, Kyndall Pursley, and Kortney Helm.  He stated this is the first time Delta students have attended.  He informed everyone they will have 55 freshman mentors at the start of the school year who are upperclassmen that have volunteered.  He stated they had to apply to become a mentor and Mr. Cleland, Ms. Ervin, Abby Shafer (student leader) and himself went through all the applications.  He said there will be a Mentor Leadership Council that will help develop the projects and the mentors will go through training.  Mr. Conley stated the goal is to have the freshman in before the start of the school year to meet with mentors.  8th graders were given Interest Surveys to help match them with a mentor that has similar interests as them.  Each mentor will have between 4 and 5 students and will meet with them before school and during the year to help with character development.  Mr. Conley stated there are a lot of positive things going on with empowering our students. 

VII.           NEW BUSINESS

A.     A motion was made by John Adams and seconded by Tyce Stebbins to approve the Employee Handbook (2nd Reading), as presented.  The motion was approved unanimously.

B.     A motion was made by Tyce Stebbins and seconded by John Adams to approve the Internal Controls Policy (2nd Reading), as presented.  The motion was approved unanimously.

C.     Certified Staff

A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (items 1-3):

1.       Retirement of Randy Glaze, Industrial Tech/Engineering Teacher at Delta High School, effective June 10, 2016.

2.      Resignation of Pat Ervin, Assistant Principal at Delta High School, effective July 6, 2016.

3.      Resignation of Hanna Kikendall, English Teacher at Delta High School, effective June 30, 2016.

The motion was approved unanimously.

A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (items 4-6):

4.      Recommendation to employ Katie McGuire as an Elementary Teacher at Albany Elementary School effective August 1, 2016, pending successful completion of all pre-employment testing.

5.      Recommendation to employ Andrew Richardson as an English Teacher at Delta High School effective August 1, 2016, pending successful completion of all pre-employment testing.

6.      Recommendation to employ Margaret Neckers as an Elementary Teacher at Royerton Elementary School effective August 1, 2016, pending successful completion of all pre-employment testing.

The motion was approved unanimously.

D.    Classified Staff

A motion was made by Tyce Stebbins and seconded by John Adams to approve the following (items 1-2):

1.       Resignation of Billy Morris, Custodian at Delta High School, effective July 8, 2016.

2.      Resignation of Daniel Kunz, Athletic Trainer at Delta High School, effective at the end of the 2015-16 school year

The motion was approved unanimously.

A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (items 3-6):

3.      Recommendation to employ Jasina Teal as a Food Service Cook at Albany Elementary School effective August 1, 2016.

4.      Recommendation to increase Kelli Edwards, Instructional Assistant at Eaton Elementary School, hours from 5.5 to 7 hours per day.

5.      Recommendation to increase Amanda Lancaster, Instructional Assistant at Eaton Elementary School, hours from 5.5 to 7 hours per day.

6.      Recommendation to increase Angela Morey, Instructional Assistant at Royerton Elementary School, hours from 28.75 to 35 hours per week.

The motion was approved unanimously.

E.     Extra-Curricular

A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (item 1):

1.       Resignation of Robert Frey, Head Junior Varsity Baseball Coach at Delta High School, effective at the end of the 2015-16 school year.

The motion was approved unanimously.

A motion was made by John Adams and seconded by Alice Gillis to approve the following (items 2-8):

2.      Recommendation to employ Rachel Underwood as a 7th Grade Volleyball Coach at Delta Middle School effective for the 2016-17 school year.

3.      Recommendation to employ Kristina Grove as a Cheer Coach (split position) at Delta Middle School effective for the 2016-17 school year.

4.      Recommendation to employ Ashley Stevens as a Cheer Coach (split position) at Delta Middle School effective for the 2016-17 school year, pending successful completion of all pre-employment testing.

5.      Recommendation to employ Ben Simons as an 8th Grade Assistant Football Coach at Delta Middle School effective for the 2016-17 school year, pending successful completion of all pre-employment testing.

6.      Recommendation to appoint Delaney McCaslin as a Volunteer Assistant Girls’ Soccer Coach at Delta High School effective for the 2016-17 school year.

7.      Recommendation to appoint Jacob Brewer as a Volunteer Assistant Boys’ Tennis Coach at Delta High School effective for the 2016-17 school year.

8.     Recommendation to appoint Aaron Corder as a Volunteer Assistant Boys’ Soccer Coach at Delta High School effective for the 2016-17 school year.

The motion was approved unanimously.

 

F.     Conference Requests/Field Trips

1.       None.

G.    Information and Proposals

1.       Superintendent

a.      Administrative

1.       A motion was made by Tyce Stebbins and seconded by John Adams to approve Administrative Contracts, as presented.  The motion was approved unanimously.

2.      A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the Interim Athletic Director Stipend, as presented.  The motion was approved unanimously.

b.      A motion was made by Tyce Stebbins and seconded by John Adams to approve the authority to hire personnel pending Board final approval.  The motion was approved unanimously.

c.       A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the authority to pay claims.  The motion was approved unanimously.

 

d.      Fundraising

1.  None.

2.      Assistant Superintendent

a.      Use of Facilities:

1.       None.

b.      A motion was made by John Adams and seconded by Tyce Stebbins to approve E-rate Services, as presented.  The motion was approved unanimously.

c.       Dr. Gullion informed the Board about the 2017 Budget Timeline. 

d.      A motion was made by Tyce Stebbins and seconded by John Adams to approve the donation of 12 computer monitors from State Farm Insurance, as presented.  The motion was approved unanimously.

e.      A motion was made by John Adams and seconded by Tyce Stebbins to approve the request for Eaton Elementary School to accept a donation of $150.00 from the Eaton Alumni Association, as presented.  The motion was approved unanimously.

f.        A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the request to surplus items at Eaton Elementary School, as presented.  The motion was approved unanimously.

 

VIII.        LETTERS/NOTES 

IX.              BOARD MEMBER COMMENTS

Tyce Stebbins – Mr. Stebbins commented donations are always huge and there are a lot of people who have great hearts, are generous, and donate time, effort, and money to help different projects move along. He welcomed Ms. McGuire, Mr. Richardson, and Ms. Neckers to the corporation.  He stated this is a great place and a lot of people have had positive experiences here.  He hopes they will enjoy themselves and become part of our community.  Mr. Stebbins stated Mr. Glaze is a great man, teacher, and coach.  He has been here 20+ years and he’s sad to see him leave. 

Alice Gillis – Ms. Gillis thanked Mr. Conley for the information on the mentoring program and said it sounds fantastic.  She welcomed all new hires.  She stated she was at tennis camp last weekend and they had a lot of kids.  She congratulated Mr. Glaze on his retirement and is sorry to see Ms. Ervin leave and wished her well.  Ms. Gillis thanked Mr. Clark for stepping in as Interim AD.

John Adams – Mr. Adams concurred with his fellow board members.  He stated he didn’t have Mr. Glaze, Ms. Kikendall or Ms. Ervin, but heard a lot about them and thanked them for their time and effort to serve our kids and our schools.  He gave a shout-out to Mr. Clark and thanked him for stepping into the Interim AD position.  He appreciates all Mr. Clark did while in that transition.  Mr. Adams stated the mentoring program at the high school is a great thing and is good to hear.  He stated the 6 kids representing Delta at the Leadership Conference is fantastic.  He welcomed all new hires and stated this is a great place and we have great staff, kids, and some of the best administrators in the business.  Mr. Adams stated it’s nice to do contract extensions for the administrators and thanked them for their time.  He gave a shout-out to the boys’ baseball team.  He said it didn’t go as planned, but to get that far is tremendous for them and they represented us well. 

Adam Williams – Mr. Williams concurred with his fellow board members.  He stated he always takes great pride in how the students conduct themselves.  He commented they are a classy organization and that comes from the students, teachers, and administration doing great things and laying foundations.  He stated it’s a team effort and it is appreciated.

 

FUTURE MEETINGS

A.     A regular meeting for the Board of School Trustees is scheduled for Tuesday, July 12, 2016 at 6:30 p.m. at the Administration Building.

X.                 ADJOURNMENT

A motion was made by John Adams and seconded by Tyce Stebbins and Board President, Adam Williams, adjourned the meeting at 6:59 p.m.

 

June 21, 2016

ADAM WILLIAMS                                              ___________________________

TRENT FOX                                                        ____________________________

JOHN ADAMS                                                   ____________________________

ALICE GILLIS                                                    ____________________________

TYCE STEBBINS                                                ____________________________