June 7, 2021

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, JUNE 7, 2021

6:30 p.m. 

ADMINISTRATION BUILDING



MINUTES


Present:  Trent Fox, President; Lance Engle, Vice President; Jacob Case, Secretary; Adam Williams, Member; John Adams, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent



  1. CALL TO ORDER


At 6:30 p.m. Board President, Trent Fox called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND THE AGENDA


A motion was made by Lance Engle and seconded by Jacob Case to amend the agenda, as presented.  The motion was approved 5-0 vote.



  1. MINUTES


A motion was made by Adam Williams and seconded by John Adams to accept the minutes of the business meeting and executive session held on Monday,   May 17, 2021.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Lance Engle and seconded by Jacob Case to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.


  1. Purchases over $7500:


A motion was made by John Adams and seconded by Jacob Case to approve the following (items 1-7):


  1. Forecast5 ESSER III $13,250.00

(Student Data Services)


  1. Cengage Learning TBR $14,809.60

(DHS Social Studies)

3.  McGraw Hill TBR $86,482.38

(DHS Social Studies)


4.   Houghton Mifflin Harcourt TBR $73,124.35

(DMS Social Studies)


5.    Smekens ESSER III $74,489.00

(Literacy Professional Development Grades K-12)


      6.   A & S Roofing OP $49,450.00

(RES gym)


      7.    W.R. Dunkin Bond 2018 $27,550.00

(DMS doors)


The motion was approved 5-0 vote.


C.  A motion was made by Jacob Case and seconded by Lance Engle to approve the ESSER III Grant ($2,840,625.16), as presented.  The motion was approved 5-0 vote.


D.  A motion was made by Adam Williams and seconded by John Adams to approve the Ball Brothers Foundation Grant ($10,000.00), as presented.  The motion was approved 5-0 vote.


 E.  A motion was made by John Adams and seconded by Lance Engle to approve the Deer Valley Farms Membership Interest Gift Agreement, as presented.  The motion was approved 5-0 vote.


F.  A motion was made by Adam Williams and seconded by Lance Engle to approve the Student Learning Recover Grant Program through ECESC, as presented.  The motion was approved 5-0 vote.


G.   A motion was made by Jacob Case and seconded by Adam Williams to approve the Annual Financial Report, as presented.  The motion was approved 5-0 vote.


H.   Dr. Gullion, Assistant Superintendent, gave a Monthly Finance Review.













  1. COMMUNICATIONS FROM THE FLOOR


Joe Schmaltz, Albany Elementary Principal, introduced the new art teacher for Albany and Eaton, Mrs. Burkett and her family.  He hopes later the Board will approve her.  


Amy Lewman, Royerton Elementary Principal, informed everyone they had Kindergarten Round-up last Thursday and Friday.  She stated she had lots of help and Dr. Larrabee, Ms. Dennison, and Ms. Thompson came over to assist as well.  She stated transportation made sure they had a bus so the kids who have never been on a bus were able to go on it.  She stated Mr. Weaver is fantastic with the kids.  She informed everyone he sits by the bus with two lawn chairs and has a huge teddy bear in one and he sits in the other.  She stated she saw lots of pictures on social media of parents raving about the wonderful job he did.  She informed everyone Summer Blast kicked off this morning and Mrs. Huddleston had 135 students apply and today she had almost 70 kids in the building.  She thanked the Board for allowing them to have a safe place to go this summer.  


Doug Marshall, Delta Middle School Principal, gave a shout-out to staff, students, and families for the school year.  He stated it was one like we’ve never had before and wanted to thank everyone for their support and getting the job done this year.  


Chris Conley, Delta High School Principal, stated hopefully later on Ms. Freeman will be approved as an English teacher, Mr. May as a Science teacher, and Ms. Whitehead as an English teacher.  He informed everyone Tynan Dishman and Maggie Manor will play Friday at the State Finals down in Indianapolis and golf finished 3rd in Sectionals so that lets them play in Regionals on Thursday.  He stated they took a group to UIndy today for the RECN conference and they will go back down again tomorrow to work as a Delta team on planning for the next few years.  He stated Saturday evening capped off a really emotional time for many.  He thanked Mr. Engle and stated he’s always been on the stage with his children, but he’s never handed one of them their diploma so that was extra special and he appreciates that.  He thanked Mr. Stebbins and his crew for all the work with the gym and Ms. Edwards with everything she was doing because she did not sit down until 6:58 p.m. due to placing people in seats.  He stated she took care of everyone and everyone was happy.  He appreciates the community coming together for them to be able to do that.  He stated we did it in our own house, it looked wonderful, and Dr. Brand helped with the sound and speakers the Foundation purchased.  He commented it was a tremendous evening and on a very personal level, it was number four for him and everyone was in the house except the older brother.  He stated he was at State Finals with Nikki Southerland who finished 3rd as a freshman in both the 800 and 1600.  He informed everyone she is the 3rd fastest 800 for a freshman in Indiana.  He thanked everyone for their support with graduation.  He stated he talked to a lot of people who did alter their graduations, but they didn’t get to pull it off like we pulled it off.





  1. OLD BUSINESS


A motion was made by John Adams and seconded by Lance Engle to approve the following (items A-B):


A.  Classified Employee Handbook- 2nd Reading.


B.   Transportation Handbook- 2nd Reading.


The motion was approved 5-0 vote.



  1. NEW BUSINESS


  1. Mr. Mann informed the Board about Textbook Rental- 1st Reading.


  1. Certified Staff


  1. A motion was made by Jacob Case and seconded by Adam Williams to approve the retirement of Melba Fox, Teacher at Delta High School, effective immediately.  The motion was approved 5-0 vote.


A motion was made by Jacob Case and seconded by Lance Engle to approve the following (items 2-5):


  1. Recommendation to employ Whitney Freeman as a Teacher at Delta High School effective August 2, 2021, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Ashley Whitehead as a Teacher at Delta High School effective August 2, 2021, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Elijah May as a Teacher at Delta High School effective August 2, 2021, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Sacha Burkett as a Teacher at Albany/Eaton Elementary School effective August 2, 2021, pending successful completion of all pre-employment testing.


The motion was approved 5-0 vote.









  1. Classified Staff


A motion was made by John Adams and seconded by Lance Engle to approve the following (items 1-5):


  1. Resignation of Joshua Vance, Custodian at Delta High School, effective June 11, 2021.


  1. Resignation of Sally Kitchens, Instructional Assistant at Royerton Elementary School, effective May 28, 2021.


  1. Resignation of Courtney Gipson, Instructional Assistant at Royerton Elementary School, effective May 19, 2021.


  1. Resignation of Amanda Carr, Food Service Cook at Eaton Elementary School, effective May 27, 2021.  To remain on the sub list.


  1. Resignation of Tracey Murphy, Summer Food Service Cook at Royerton Elementary School, effective immediately.


The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by Jacob Case to approve Summer Food Service employees, as presented.  The motion was approved 5-0 vote.


  1. Extra-Curricular


A motion was made by Jacob Case and seconded by Adam Williams to approve the following (items 1-2):


  1. Resignation of Amanda Craw, Student Council Sponsor at Delta High School, effective immediately.


  1. Resignation of Seth Paul, Head Baseball Coach at Delta High School, effective immediately.


The motion was approved 5-0 vote.


A motion was made by John Adams and seconded by Lance Engle to approve the following (items 3-9):


  1. Recommendation to employ David Edwards as an Assistant Football Coach at Delta High School effective for the 2021-22 school year.


  1. Recommendation to employ Dane Cook as an Assistant Football Coach at Delta High School effective for the 2021-22 school year.


  1. Recommendation to employ Billy Lynch as a Freshman Assistant Football Coach at Delta High School effective for the 2021-22 school year.

  2. Recommendation to employ Brady Edwards as a Freshman Assistant Football Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Andrew Jeffers as an 8th Grade Assistant Football Coach at Delta Middle School effective for the 2021-22 school year.


  1. Recommendation to employ Sarah Darnell as an Assistant Cheer Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Shane Conley as an Activities Supervisor at Delta High School effective for the 2021-22 school year.


The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Lance Engle and seconded by Jacob Case to approve the following (items 1-2):


  1. Shawn Churchill requests permission to attend Language Acquisition Boot Camp to be held virtually from June 7, 2021 through September 7, 2021.


  1. Lindsey Thompson, Brandi Starrett, and Angie Campbell request permission to attend the Indiana PowerSchool Users Group to be held virtually from June 16, 2021 through June 17, 2021.


The motion was approved 5-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Jacob Case and seconded by Lance Engle to approve the request for a lost time day, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Lance Engle to approve the DHS Boys’ Basketball Camp, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by John Adams to approve the Supplemental Pay for Earning a Master’s Degree, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Jacob Case to approve Admin Contracts, as presented.  The motion was approved  5-0 vote.

  2. A motion was made by Adam Williams and seconded by Lance Engle to approve the Eaton Fire Department Training, as presented.  The motion was approved 5-0 vote.


  1. Superintendent Mann informed the Board about the following fundraisers:


  1. Steve Wuthrich, DHS Golf, requests permission to hold a golf tournament on June 26, 2021, as presented.  Proceeds go towards golf equipment for the boys’ and girls’ golf team.


  1. Assistant Superintendent


  1. Use Of Facilities:


A motion was made by Lance Engle and seconded by Adam Williams to approve the following (item 1):


  1. Barbara Broyles, Eden Church, requests permission to use Eaton Elementary School twice a month from 6:30 p.m. to    7:30 p.m. to hold Disc Golf Lessons, as presented.


The motion was approved 5-0 vote.


  1. Donations:


  1. A motion was made by John Adams and seconded by Lance Engle to approve the request for Delta Middle School to accept a donation in the amount of $20.00 from The Andersons, as presented. The motion was approved 5-0 vote.


  1. Surplus:


A motion was made by Jacob Case and seconded by Lance Engle to approve the following (items 1-3):


  1. Request for Royerton Elementary School to surplus items, as presented.


  1. Request for Eaton Elementary School to surplus items, as presented. 


  1. Request for Delta High School to surplus items, as presented.


The motion was approved 5-0 vote.





  1. A drawing for transfer enrollments was held for the 2021-22 kindergarten class at Royerton Elementary School.  The following is the order for the drawing: 1) Evalyn Loukos; 2) Daniel Willaert; 3) Ruby Royal; 4) Alaina Davis; 5) Emory Conner; 6) Sayler Harrison; 7) Eric Haraszti; 8) Brynlee Bowman; and 9) Henry Miller.  


A drawing for transfer enrollments was held for the 2021-22 Delta Middle School 6th grade class.  The following is the order for the drawing: 1) Lincoln Koons; 2) Ruthie Peckinpaugh; and 3) Luke Conn.


A drawing for transfer enrollments was held for the 2021-22 Delta Middle School 8th grade class.  The following is the order for the drawing: 1) Mia Bollinger; 2) Lex Hopper; 3) Parker Huffman; and             4) Meriah Koons.





  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS


Adam Williams – Mr. Williams stated the school year has officially wrapped up and thanked all teachers, staff, and administration for the craziest year we will hopefully ever experience.  He hopes moving forward we will have a wonderful start coming up in the fall.  He stated the hard work, overcoming, and adapting that everyone has done can’t be mentioned enough and it is truly appreciated what everyone has done for the kids and cared for them in the best ways possible.  He appreciates the senior’s persistence for it being not a normal year and for rolling with all the changes as they were presented.  He’s glad they were able to have events that could be as close to normal as possible and their willingness to adapt to these things.  He stated sports season is wrapping up and there were wonderful achievements at so many different levels individually or groups like tennis, golf, track, and even for those who didn’t make it on the podium.  He stated like his kids, just the personal best they did and achieved this year is phenomenal and they were so excited to be out there participating and being kids and he’s thankful these things were able to happen for everyone.  He commented graduation was a lot of moving parts and there was a lot to do.  He stated everyone stepped up and did a fantastic job and it was noted by the Board for all the hard work that needed to be done for that to take place.  He stated he’s afraid to ask if that’s something we will do each year because there were mixed emotions by a lot of people who really appreciated the opportunity to have so many people there and to be there in person.  Mr. Williams hopes the live feed is something that never goes away for families that weren’t able to be there.  He stated his brother in California was able to watch the ceremony and that was wonderful.  He hopes from here on out, that gets to stay as an option because it was nice.  He welcomed all new employees and thanked them for choosing DelCom.  He stated they have choices and he greatly appreciates them deciding to join our family and care for our kids.  He hopes everyone enjoys their summer.

John Adams – Mr. Adams thanked everyone for coming and stated it’s good to see everyone.  He stated a lot of hard work goes on with the grants we receive.  He doesn’t know if a lot of people realize the amount of time and effort it takes to do those.  He thanked those that work on them and stated it’s greatly appreciated.  He stated it’s the same thing with textbooks, there’s a lot of meetings and things that go on with that.  He said it’s easy to sit here and vote on them, but he knows there’s a lot of hard work with that and kudos to all those that get to work with the grants and textbooks and getting all that done.  He wished good luck to all the kids competing at State, Sectional, and Regional levels as they are finishing up their seasons.  He stated it’s good to read about it in the paper or see Tweets about the things that are going on with our kids and how good they are doing and excelling.  He commented it makes him feel proud to sit up here representing the school and reading about what’s going on with our kids.  He concurred with Mr. Williams on new employees and being thankful they picked DelCom.  He stated there are a lot of places he’s sure they could land, but he’s thankful we are getting them.  He commented another meeting with another donation we will graciously accept on behalf of the school corporation.  He stated as the old dog that has sat here for many years now, there aren’t many meetings we’ve not had a donation of some sort to our schools and it’s greatly appreciated.  He stated it’s good to hear what’s going on with kindergarten round-up.  He knows that’s an exciting time at the administrative level to see what kids are coming in.  He gave a shout-out to Mrs. Fox on her retirement and her many years with DelCom.  He appreciates her time and effort and wished her the best moving forward.  


Jacob Case – Mr. Case concurred with his fellow board members.  He thanked all staff, teachers, admin, and students and stated it’s great to see all the good things we do here at DelCom.


Lance Engle – Mr. Engle informed everyone he got to attend the retirement ceremony for Mrs. Hottinger at Albany.  He stated they sit here all the time and talk about family or hear about the DelCom family, but when you get to see it at a retirement ceremony with all the teachers and their families and how much respect and joy they all have for one another, it’s a pleasure to be a part of.  He stated to see graduation and all the families there, you can tell the family atmosphere we have here at DelCom is second to none in his opinion.  He stated it makes it easy to be on the Board and make decisions when you know you have families putting things together and he appreciates it.


Trent Fox – Mr. Fox thanked everyone for coming.  He stated he was able to attend a few retirement breakfasts.  He didn’t make it to Albany, but he did see Mrs. Hottinger at her niece’s graduation open house and he was able to congratulate her there.  He stated it was nice to get to Eaton’s and see some folks he hasn’t seen since his kids went through there.  He also made it to Royerton’s to see Mrs. Davis and send her on her way and to the high school.  He stated he tried to make it to the middle school, but they were done and gone by the time he made it there.  He said it was a fun day to walk around and see the buildings and he’s missed when they got to float around to different buildings because then they get to see them and the projects we’ve done.  He stated it was nice to go to Eaton because he hadn’t seen the entrance and it turned out nice.  He stated Royerton’s turned out really well for their doors and the middle schools is coming along and it looks good. He hopes everyone enjoys the summer and time with family and friends.  He stated the ability to see everyone’s face, smiles, and emotions is great and something we’ve all missed.  He stated to be able to see kids and their reactions is priceless and with masks you can’t, so it’s going to be great to see that again. Mr. Fox hopes in the fall we will have the option to either wear or not wear a mask and hopes that’s the path we are leaning towards and move to.  



  1. FUTURE MEETINGS


  1. A regular meeting for the Board of School Trustees is scheduled for Monday, June 21, 2021 at 6:30 p.m. at the Administration Building.



  1. ADJOURNMENT


A motion was made by Jacob Case and seconded by Lance Engle and Board President, Trent Fox, adjourned the meeting at 7:20 p.m.



An executive session on personnel matters was held following the business meeting.




  

June 7, 2021



TRENT FOX              


LANCE ENGLE 


JACOB CASE



JOHN ADAMS


ADAM WILLIAMS