March 4, 2019

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, MARCH 4, 2019

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Adam Williams, Vice President; Lance Engle, Member; Jacob Case, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


Absent:  Trent Fox, Secretary

John Adams, Board President, announced Mr. Fox will not be in attendance due to his mother-in-law’s passing.  A moment of silence was held for the Schwer family.



  1. CALL TO ORDER


At 6:31 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND AGENDA


A motion was made by Adam Williams and seconded by Lance Engle to amend the agenda, as presented.  The motion was approved 4-0 vote.



  1. MINUTES


A motion was made by Lance Engle and seconded by Adam Williams to accept the minutes of the business meeting and executive session held on Monday, February 18, 2019.  The motion was approved 4-0 vote.



  1. FINANCE


  1. A motion was made by Adam Williams and seconded by Jacob Case to accept the list of vouchers, as presented.  The motion was approved 4-0 vote.


  1. Purchases over $7500:


A motion was made by Lance Engle and seconded by Jacob Case to approve the following (item 1):


  1. Everase OF $8,400.00

(Whiteboard Resurfacing Material)


The motion was approved 4-0 vote.


A motion was made by Adam Williams and seconded by Lance Engle to approve the following (item 2):


  1. Renaissance EDU $12,585.76

(Accelerated Reader Subscription Renewal)


The motion was approved 4-0 vote.


A motion was approved by Adam Williams and seconded by Jacob Case to approve the following (item 3):


  1. Midwest Transit OF $286,319.00

(Adjustment to 2019 Bus Purchase)


The motion was approved 4-0 vote.


  1. A motion was made by Lance Engle and seconded by Adam Williams to approve Continuing Discloser Services-Umbaugh, as presented. The motion was approved 4-0 vote.


  1. A motion was made by Jacob Case and seconded by Adam Williams to approve the Residential/Non-Residential Services Agreement, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Adam Williams and seconded by Lance Engle to approve the request to cancel outstanding checks, as presented.  The motion was approved 4-0 vote.


  1. Dr. Gullion gave a Monthly Finance Review presentation.



  1. COMMUNICATIONS FROM THE FLOOR


Scott Blakely, Eaton Elementary Principal, congratulated the boys’ basketball team on winning sectionals.  He stated it was a great game and was all the buzz with the kids this morning at school. He informed everyone this year was the first year Eaton had a Robotics Team.  They placed 3rd out of 30 teams at Frankton a few weeks ago and with being new, they are excited about that.  He stated next year they are looking to expand a little more. He informed everyone IREAD starts March 18th.  He stated they’ve been preparing and the 3rd grade teachers are ready to go.  Mr. Blakely introduced Mr. Bannach who will be getting approved tonight as an Instructional Assistant at Eaton.  


Doug Marshall, Delta Middle School Principal, informed everyone they will be starting their final NWEA testing next week.  He stated last week he was able to observe a 1-on-1 with a teacher and student. They started doing this last year and Mr. Marshall stated it’s good to see they’ve kept that going.  He commented these are important moments teachers have with students and it’s nice to be able to see that type of 1-on-1 engagement. He thanked teachers and students for working hard and keeping their eye on the ball.


Tyce Stebbins, Director of Buildings and Grounds/Project Manager, informed the Board about the Delta High School project.



  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Adam Williams and seconded by Lance Engle to approve the following (item 1):


  1. Resignation of Barbara Sharp, School Bus Driver, effective         February 18, 2019.


The motion was approved 4-0 vote.


A motion was made by Lance Engle and seconded by Adam Williams to approve the following (items 2-4):


  1. Recommendation to employ David Bannach as an Instructional Assistant at Eaton Elementary School effective March 5, 2019.


  1. Recommendation to transfer Kylie Allen, Food Service Cook, from Eaton Elementary School to Delta High School and decrease hours from 7.5 to 3 hours per day effective February 25, 2019.


  1. Recommendation to reduce the hours of Sheila Mercer, Instructional Assistant at Eaton Elementary School, from 7.5 to 5.75 hours per day effective March 11, 2019.


The motion was approved 4-0 vote.


  1. Extra-Curricular

A motion was made by Adam Williams and seconded by Jacob Case to approve the following (items 1-6):


  1. Recommendation to employ Chad Hinds as an Assistant Varsity Baseball Coach at Delta High School effective for the 2018-19 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ David Hahn as an Assistant Varsity Softball Coach at Delta High School effective for the 2018-19 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Logan Bland as a JV Softball Coach at Delta High School effective for the 2018-19 school year.


  1. Recommendation to appoint Kevin Shafer as a Volunteer Assistant Baseball Coach at Delta High School effective for the 2018-19 school year.


  1. Recommendation to appoint Timothy Bland as a Volunteer Assistant Softball Coach at Delta High School effective for the 2018-19 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to appoint Catherine Ridley as a Volunteer Assistant Girls’ Track Coach at Delta High School effective for the 2018-19 school year.


The motion was approved 4-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Adam Williams and seconded by Lance Engle to approve the following (items 1-11):


  1. Randall Davis requests permission to attend PowerSchool Users Group to be held on March 5, 2019 at Noblesville East Middle School in Noblesville, IN.


  1. Doug Marshall and Greg Kile request permission to attend the ISU Law Conference Seminar to be held on March 6, 2019 at Indiana State in Terre Haute, IN.


  1. Kim DeVoss requests permission to attend the 1-Pot Rainbow Dye Pot class to be held on March 8, 2019 at the Jay County Community Center in Portland, IN.


  1. Lindsey Thompson requests permission to attend the Indiana TEM Meeting to be held on March 12, 2019 at Butler University in Indianapolis, IN.


  1. Amy Larrabee, Christa Hensley, Sarah Parker, Brytany Pope, and Amanda Lewis request permission to attend the Project Success Annual Model Site Summit to be held on March 13, 2019 at Forest Manor Professional Development Center in Indianapolis, IN.


  1. Diana Silvey requests permission to attend the GLATA Regional Conference to be held from March 14, 2019 through March 16, 2019 at the Westin in Wheeling, IL.


  1. Amanda Lewis and Amy Larrabee request permission to attend Collaboration with Special Educators to be held on March 19, 2019 at Central High School in Muncie, IN.


  1. Debbie Carmichael, Amber Huber, Emmalee Gardner, and Emily Tinkle request permission to attend Kindergarten Round-up to be    held from April 2, 2019 through April 3, 2019 and Conferences to be held on April 17, 2019 at Royerton Elementary School.

  2. Mark Detweiler requests permission to attend the N.A.B.C. National Convention to be held from April 4, 2019 through April 8, 2019 in Minneapolis, MN.


  1. Robin Royal and Katie McGuire request permission to attend Kindergarten Round-up on April 5, 2019 and Conferences on          April 24, 2019 at Albany Elementary School.


  1. Haley Cross requests permission to attend the INSFPAC-HPS Purchasing Committee Meeting to be held on April 18, 2019 at Northwest Allen County Schools in Fort Wayne, IN.


The motion was approved 4-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Jacob Case and seconded by Lance Engle to approve the authority to pay claims and hire personnel, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Adam Williams and seconded by Lance Engle to approve the School Psychologist Rubric, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Adam Williams and seconded by Jacob Case to approve Curriculum-DMS, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Adam Williams and seconded by Lance Engle to approve School Calendar/Snow Make-up Days, as presented.  The motion was approved 4-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Shane Conley, DHS Boys’/Girls’ Track and Field, requests permission to hold a Snap Raise Fundraiser from March 4, 2019 through April 1, 2019, as presented.  Proceeds go towards apparel, equipment, etc.


  1. Chase Criswell, DMS Athletics, requests permission to        collect sponsorship donations from March 5, 2019 through September 1, 2019, as presented.  Proceeds go towards uniforms and equipment.


  1. Amanda Lewis, Best Buddies, requests permission to sell apparel from March 11, 2019 through March 22, 2019, as presented.  Proceeds go towards Best Buddies events and meetings.


  1. Chase Criswell, DMS Athletics, requests permission to sell old football jerseys from March 18, 2019 through April 5, 2019, as presented.  Proceeds go towards football equipment.


  1. Assistant Superintendent


  1. Use of Facilities:


A motion was made by Lance Engle and seconded by Jacob Case to approve the following (items 1-3):


  1. Ben Stephenson, Delta Little League, requests permission to use the Albany Elementary baseball fields from February 14, 2019 through November 1, 2019 to hold baseball season, as presented.


  1. David Bratton, Delta Little League, requests permission to use Delta High School Room 130 from February 21, 2019 through February 26, 2019 from 7:00 p.m. to 8:00 p.m. to hold parent/coach meetings, as presented.


  1. Dawn Raleigh, Delta Learn to Swim, requests permission to     use the Delta High School pool from April 13, 2019 through May 18, 2019 from 8:45 a.m. to 12:00 p.m. to hold swim lessons, as presented.


The motion was approved 4-0 vote.


  1. A motion was made by Adam Williams and seconded by Lance Engle to approve the 2019 Summer Food Service Program, as presented.  The motion was approved 4-0 vote.



  1. A motion was made by Adam Williams and seconded by Jacob Case to approve the request for Royerton Elementary School to accept a donation in the amount of $486.00 from the RES PTO, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Lance Engle and seconded by Adam Williams to approve the request for Albany Elementary School to surplus items, as presented.  The motion was approved 4-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Jacob Case – Mr. Case congratulated the boys’ basketball team on winning sectionals and moving on to regionals.  He wasn’t able to attend, but stated he listened on the radio and watched some of it on TV. He thanked Mr. Stebbins for keeping an eye on the Delta High School project.  Mr. Case stated he has worked on a lot of projects and it’s nice to have someone like Mr. Stebbins overseeing projects and doing what he’s doing.

Lance Engle – Mr. Engle congratulated the boys’ basketball team on winning sectionals.  He attended both nights and stated they had a great crowd and it was great to see the students involved, cheering, and being very respectful.  He was proud to see how much Delta outnumbered New Castle fans on Saturday night, which was awesome. He stated they are a class team, a class group of kids, and a class coach.  He commented there were a lot of emotions Saturday night after the game and that was great to see. Mr. Engle wished good luck on Saturday to the students in the Spelling Bee. He hopes the boys’ basketball team wins their first game so he can get there Saturday night. He thanked Mr. Mann and all staff for working on make-up days.  He stated it’s not something they wanted to do, but they are stuck between a rock and a hard place. He appreciates everyone’s hard work and effort in trying to make the best out of a tough situation.

Adam Williams – Mr. Williams thanked Dr. Gullion for his presentation.  He appreciates Dr. Gullion number crunching and having spreadsheets to help them understand the concepts of the new laws regarding finance and what the numbers will look like.  He appreciates Dr. Gullion being creative with different ways of looking at it, doing his due diligence with the tax payer’s money, and making sure we are making the right decisions.  He thanked Mr. Stebbins for his presentation. He stated Mr. Stebbins has been keeping on top of everything and then on top of that, he’s working on putting together slide shows and presentations and making sure the board is informed.

Mr. Williams stated testing season is coming up with IREAD, ISTEP and NWEA.  He wished the teachers and students the best environment, hopes the kids get a lot of rest, and have confidence in what they’ve been learning all year.  He stated the basketball games were fun and it was Hoosier Hysteria at its finest. He stated his in-laws are from Illinois and they couldn’t grasp 9,000 people at a high school basketball game.  He talked them into coming Saturday for regionals so they can get a smaller version of 7,000 or so people. He stated a lot of hard work went into this season and he appreciates the way the team, coaches, students, and cheerleaders carried themselves.  He appreciates their hard work and is glad it’s paying off. He stated the Delta Middle school wrestling team placed 2nd over the weekend. The kids worked hard and he appreciates all they do. He stated we have a lot of extra-curricular events going on; Math Bowls were highlighted last meeting, track is getting ready to start, and band and choir concerts are coming up.  He loves to see the kids involved and its wonderful watching them. He stated to always encourage your kids to do something a little more. Delta is a great place and gives them a lot of different opportunities.

John Adams – Mr. Adams concurred with his fellow board members.  He thanked Mr. Stebbins and Dr. Gullion for their presentations.  He stated yet another meeting with another donation and it’s good to see the people in our community donating to our kids.  He congratulated Mr. Bannach on his new position at Eaton and thanked him for coming. He stated to the parents who read our minutes, the make-up days are a big deal because it’s a big problem.  He stated when we’re faced with problems, we don’t always get to do the things we’d like to do, so we do what we have to do. He wants families to know a lot of time, effort, phone calls, emails, and figuring out the best way to keep graduation the same and not moving it to the end of June took a lot of time. He stated a lot of things went into this to make it what it is and it’s not perfect, but it’s something we’re going to have to live with.  Mr. Adams thinks our families will rally behind it and understand because they want our kids, administrators, teachers, and staff to have the summer break they deserve. He stated at the end of the day, we are required to be in school a certain amount of days and with the way the calendar fell this year, it is what it is. He wants folks to know the Board is committed to doing the best they can with the amount of days allotted to make it happen. He challenges folks to embrace it and encourages parents to make sure their kids are in school. They feel children in classrooms and in front of teachers is the way to educate kids.  Mr. Adams hopes this message is clear because he truly feels teachers are important and need to be in front of a classroom full of children and that’s been the Board’s belief for a long time. He thinks it’s important to send that message to our patrons. Mr. Adams knows going on a Saturday is not what people want to do, but he challenges parents to take advantage of a Saturday with their kids in school.

  1. FUTURE MEETINGS


  1. A Work Session for the Board of School Trustees is scheduled for Monday, March 18, 2019 at 6:30 p.m. at the Administration Building.


  1. A regular meeting for the Board of School Trustees is scheduled for Monday, April 1, 2019 at 6:30 p.m. at the Administration Building.



  1. ADJOURNMENT

A motion was made by Lance Engle and seconded by Adam Williams and Board President, John Adams, adjourned the meeting at 7:58 p.m.



March 4, 2019



JOHN ADAMS                                               __________________________


ADAM WILLIAMS                                           __________________________


TRENT FOX                                              ___________________________


LANCE ENGLE                                                ___________________________


JACOB CASE        ___________________________