January 5, 2016

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

Tuesday, January 5, 2016

6:30 p.m. 

ADMINISTRATION BUILDING

 MINUTES

Present:  Tyce Stebbins, President; Adam Williams, Vice President; Trent Fox, Secretary; Alice Gillis, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent

Absent:  John Adams, Member

 

I.       CALL TO ORDER

At 6:34 p.m. Superintendent Mann called the meeting to order.

II.    PLEDGE OF ALLEGIANCE

III. ORGANIZATION OF BOARD OF EDUCATION

A.     Superintendent Mann presided over the meeting for the organization of the Board of Education.  He asked for nominations for Board President.

A motion was made by Tyce Stebbins and seconded by Trent Fox to nominate Adam Williams as President of the Board of Education for the year 2016.  A motion was made by Alice Gillis and seconded by Trent Fox to close the nominations.  Both motions were approved three in favor with Adam Williams abstaining.

Board of Education President, Adam Williams, asked for nominations for Vice-President of the Board of Education for the year 2016.

A motion was made by Tyce Stebbins and seconded by Alice Gillis to nominate Trent Fox as Vice President of the Board of Education for the year 2016.  A motion was made by Alice Gillis and seconded by Tyce Stebbins to close the nominations.  Both motions were approved three in favor with Trent Fox abstaining.

Board of Education President, Adam Williams, asked for nominations for Secretary of the Board of Education for the year 2016.

A motion was made by Trent Fox and seconded by Tyce Stebbins to nominate John Adams as Secretary of the Board of Education for the year 2016.  A motion was made by Tyce Stebbins and seconded by Trent Fox to close the nominations.  Both motions were approved three in favor.

B.     A motion was made by Tyce Stebbins and seconded by Trent Fox to appoint Tarinna Morris as Corporation Treasurer and Lois Cole as Deputy Treasurer for the year 2016.  The motion was approved unanimously.

C.     A motion was made by Trent Fox and seconded by Alice Gillis to retain Steve Murphy of the DeFur, Voran, LLP Law Firm as the school attorney for the year 2016 on an as needed basis.  The motion was approved unanimously.

D.    A motion was made by Tyce Stebbins and seconded by Trent Fox to hold regular school board meetings on the first and third Tuesday of each month at 6:30 p.m.  The Board of Education will meet at the Administration Office unless otherwise designated.  The motion was approved unanimously.

E.     A motion was made by Trent Fox and seconded by Tyce Stebbins to continue the Board of Education compensation at the rates of $83 per regular meeting and $62 per special session. The motion was approved unanimously. 

F.     A motion was made Tyce Stebbins and seconded by Alice Gillis to appoint the position of Board President as the ISBA Delegate and the position of Board Vice-President as the ISBA Legislative Representative. They will serve in these positions for the year 2016.  The motion was approved unanimously.

G.    A motion was made by Trent Fox and seconded by Tyce Stebbins to appoint Janelle Davis as the Board recording secretary and Kim Kemper as the alternate at a rate of $40.00 per meeting for the year 2016.  The motion was approved unanimously.

H.    A motion was made by Tyce Stebbins and seconded by Trent Fox to appoint Alice Gillis and John Adams to serve on the bid opening committee for the year 2016.  The motion was approved unanimously.

I.       A motion was made by Tyce Stebbins and seconded by Trent Fox to appoint all Board members to serve on the Board of Finance Committee for the year 2016.  The motion was approved unanimously.

J.      At this time, the Board members each shared, if any, conflict of interest disclosures. 

IV.  AMEND THE AGENDA

A motion was made by Tyce Stebbins and seconded by Trent Fox to amend the agenda as presented.  The motion was approved unanimously.

 

V.     MINUTES

A.     A motion was made by Tyce Stebbins and seconded by Alice Gillis to accept the minutes of the business meeting and executive session on Tuesday, December 15, 2015.  The motion was approved unanimously.

 

VI.  FINANCE

A.     A motion was made by Trent Fox and seconded by Tyce Stebbins to accept the list of vouchers as presented.  The motion was approved unanimously.

B.     A motion was made by Trent Fox and seconded by Alice Gillis to approve end of year balancing of all accounts and CP Resolution.  The motion was approved unanimously.

C.     A motion was made by Tyce Stebbins and seconded by Trent Fox to approve Form 9 for July 2015 – December 2015, as presented.  The motion was approved unanimously.

D.    A motion was made by Trent Fox and seconded by Tyce Stebbins to approve Form SA5, as presented.  The motion was approved unanimously.

E.     Dr. Gullion informed the Board about the IRS mileage rates, as presented. 

F.     At this time Board President Adam Williams asked for a motion to recess the regular meeting to begin the Board of Finance meeting.  A motion was made by Trent Fox and seconded by Alice Gillis to recess the regular meeting.  The motion was approved unanimously. 

1.       A motion was made by Tyce Stebbins and seconded by Alice Gillis to appoint all Board members to serve on the Board of Finance Committee in the same capacity of officers for the Board of Trustees for the year 2016.  The motion was approved unanimously.  

2.      A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve First Merchants and Mutual Bank as the depositories for the year 2016.  The motion was approved three in favor with Trent Fox abstaining. 

3.      Assistant Superintendent Dr. Gullion reviewed the Summary of Investments for 2015.

4.      Assistant Superintendent Dr. Gullion reviewed the Investment Policy for 2016.

At this time Board President Adam Williams asked for a motion to close the Board of Finance meeting and to resume the regular Board meeting.  A motion was made by Tyce Stebbins and seconded by Alice Gillis to close the Board of Finance meeting and to resume the regular Board meeting.  The motion was approved unanimously.

G.    Purchases over $7500:

A motion was made by Trent Fox and seconded by Tyce Stebbins to approve the following (item 1):

1.       ResolveTech LLC                 CP       $8,001.72      (post approval)

(Eaton rooftop units)

The motion was approved unanimously.

 

VII.           COMMUNICATIONS FROM THE FLOOR

A.     None.

 

VIII.        NEW BUSINESS

A.     Certified Staff

1.       None

 

B.     Classified Staff

A motion was made by Trent Fox and seconded by Tyce Stebbins to approve the following (items 1-2):

1.       Recommendation to employ Ashley Caupp as an Instructional Assistant at Albany Elementary School effective January 5, 2016. 

2.      Recommendation for a bus route change and pay adjustment for Anita Weimer, as presented. 

The motion was approved unanimously. 

C.     Extra-Curricular

1.       A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the recommendation to change James Green from a Volunteer Assistant Wrestling Coach to a Freshmen Wrestling Coach, as presented.  The motion was approved unanimously.    

 

D.    Conference Requests/Field Trips

A motion was made by Tyce Stebbins and seconded by Trent Fox to approve the following (items 1-4):

1.       Kelly Brown and Heather Spoljaric request permission to attend the IEPA Textbook Fair for Math to be held on January 28, 2016 at the Horizon Convention Center in Muncie, IN. 

2.      Joey Gossett requests permission to attend ECESC Math Caravan to be held on January 28, 2016 at the Horizon Convention Center in Muncie, IN.

3.      Shelli Smith, Scott Herring, and Erica Pluimer request permission to attend ECESC Math Caravan to be held on January 28, 2016 at the Horizon Convention Center in Muncie, IN.

4.      Amy Larrabee requests permission to attend the Special Education Law in Indiana Conference to be held on March 3, 2016 at the Marriott East in Indianapolis, IN.

The motion was approved unanimously.

 

E.     Information and Proposals

1.             Superintendent

a.      Superintendent Mann discussed the Employee Handbook. (1st Reading)

b.      Superintendent Mann informed the Board about the following fundraisers:

1.       Chris Overholt, DMS 8th Grade Social Studies, requests permission to hold a supply drive for ARF from January 6, 2016 through January 20, 2016.  All donations go towards ARF.

2.      Teresa Schwer and Kelly Green, Royerton Student Council, request permission to sell Candy Grams the 2nd week in February, as presented.  All proceeds go towards supporting student council efforts in helping charities such as the Del-Com Foundation and other local organizations.  Student Council also hosts special events and convocations for RES.

3.      Jessica Farmer, Delta Energy Dance Team, requests permission to hold a Dance Clinic on February 19, 2016 at Delta High School, as presented.  Proceeds go towards uniforms, poms, and warmups

 

2.            Assistant Superintendent

a.      Use Of Facilities:

1.       None.

 

IX.  LETTERS/NOTES

A.     None.

 

X.     BOARD MEMBER COMMENTS

 

Tyce Stebbins – Mr. Stebbins thanked everyone for the time he spent as President and stated it takes more time than people think.  He let Adam know he did a great job tonight and he’s sure Mr. Williams looks forward to moving into that role and wished him luck.  Mr. Stebbins thanked the other Board members for their roles.  He thanked Ms. Gillis and Mr. Adams for doing the Bid Opening Committee because they are taking time out of the middle of their day.  He stated the Board members have a lot of stuff going on and he wanted to thank them for their service.  Mr. Stebbins thanked everyone for coming.  He congratulated the wrestling team for getting 5th place in 2A this past weekend.  He stated that’s obviously a big deal getting invited to that.  Mr. Stebbins heard they are shooting for the top 10 at the state meet and wished them good luck.

Alice Gillis – Ms. Gillis stated she attended very entertaining Christmas programs put on by the elementary schools.  She said they did an excellent job.  Ms. Gillis welcomed Mr. Williams to his new role as President.  She hopes everyone had a great vacation and a great start to the 2nd semester.

Trent Fox – Mr. Fox thanked everyone for coming.  He apologized for being a little bit late, but there were things at work he had to get done before he could get out.  He hopes everyone had a good first day back with the kids today and he’s sure they were all really excited to be back at school.  Mr. Fox noticed the bulletin board looks like it has a lot of stuff from concerts and encouraged everyone to take a look at some of those pictures if they get a chance.  He hopes everyone enjoyed the break and we get through the winter without snow so we don’t have a lot of make-up days.

Adam Williams – Mr. Williams concurs with his fellow board members.  He stated since Mr. Fox brought up snow, his kids expressed their desire for a snow day, but we haven’t had an opportunity to present one of those yet and he would be just as happy if we don’t.  Mr. Williams asked his oldest son, who is in middle school, how the first day back was and he said it went surprisingly well.  He stated his other son was glad to get back to school and his day went well too.  Mr. Williams stated it’s great to hear that even though it is only 2 kids out of hundreds.  He hopes everyone else had a good start back as well.

 

XI.  FUTURE MEETINGS

A.     A regular meeting of the Board of School Trustees is scheduled for Tuesday, January 19, 2016 at 6:30 p.m. at the Administration Building.

 

XII.           ADJOURNMENT

A motion was made by Tyce Stebbins and seconded by Trent Fox and Board President, Adam Williams, adjourned the meeting at 7:18 p.m.

An executive session on personnel matters was held following the business meeting.

    January 5, 2016

 

ADAM WILLIAMS                                                                                 

TRENT FOX                                                                                                         

JOHN ADAMS                                                                                                 

ALICE GILLIS                                                                                          

TYCE STEBBINS