April 1, 2019

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, APRIL 1, 2019

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Adam Williams, Vice President; Trent Fox, Secretary; Lance Engle, Member; Jacob Case, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent



  1. CALL TO ORDER


At 6:30 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND AGENDA


A motion was made by Adam Williams and seconded by Trent Fox to amend the agenda, as presented.  The motion was approved 5-0 vote.



  1. MINUTES


A motion was made by Adam Williams and seconded by Lance Engle to accept the minutes of the business meeting and executive session held on Monday, March 4, 2019.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Adam Williams and seconded by Trent Fox to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.




  1. Purchases over $7500:


A motion was made by Jacob Case and seconded by Lance Engle to approve the following (item 1):


  1. Nick Rail Music RD $7,550.00

(DHS Band Sousaphones)


The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by Adam Williams to approve the WillSub Contract Extension, as presented. The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the George and Frances Ball Foundation Grant, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Lance Engle to approve the Elementary Textbook Adoption Proposal, as presented.  The motion was approved 5-0 vote.


  1. Dr. Gullion gave a Monthly Finance Review presentation.



  1. COMMUNICATIONS FROM THE FLOOR


Doug Marshall, Delta Middle School Principal, informed everyone after they announced school would be in attendance on Saturday, he had several parents contact him wanting to provide lunch for teachers and staff.  He stated it’s a very nice gesture and when they pushed this out, it was filled within two hours. He stated this is an example of how blessed we are by the families we get to serve each day. He informed everyone Ms. Kirtley received an award for being one of the top FCCLA Advisors in the State.  


Ryan Parrott, Royerton Elementary Assistant Principal, stated Kindergarten Round-up starts tomorrow and they are really excited to have close to 80 families in the building over the next few days.  He thanked everyone involved in the renovations to the lunch line. He informed everyone they added doors so they are able to get two lunch lines through instead of one. He stated the students have a 30 minute lunch period, but sometimes it’s only 15 minutes for the last kid in line and the longest it took today was 8 minutes.  He stated it was spectacular to get the kids through quickly so they have more time to eat and be social with their friends so they are ready and recharged to head back into the classroom. Mr. Parrott is grateful for Robotics and appreciates everyone’s support. He stated they are excited to attend the Vex World Championships at the end of this month.


Christopher Conley, Delta High School Principal, stated he spoke to Ms. Camp this morning who was smiling from ear to ear after the Choir Disney trip.  He thanked the Board for approving them to go and stated Ms. Camp and the kids were very excited to get to do that. He stated he’s proud of the boys’ basketball team and the community.  He told a few of the boys’ that what they did with the little kids after the game, they won’t understand what a big deal that is for another ten years or so, but when it hits them, it will hit them pretty hard.  He congratulated Coach Detweiler on being named the coach of the Junior All Star Team. He informed everyone they’ll play two games against Kentucky and then scrimmage the Senior All Star Team. He informed everyone spring sports starts tonight with the girls’ softball team at Alexandria.  He thanked the high school staff for all the work they did to finish up testing before Spring Break. They will continue testing for ISTEP and ILEARN over the next few weeks. Mr. Conley stated they had an Early College visit from the University of Indianapolis on March 19th and received word today the endorsement was approved.  He stated it was a lot of work on the staff’s part and a lot of financial support from the Board and that’s pretty impressive.  He stated it’s a big deal and he appreciates everything everyone did to get them to that point.


Tyce Stebbins, Director of Buildings and Grounds/Project Manager, informed the Board about the Delta High School and Royerton Elementary cafeteria projects.



  1. SPECIAL PRESENTATION- Greg Kile and Amy Larrabee (SEA 217)



  1. NEW BUSINESS


  1. Certified Staff


  1. A motion was made by Adam Williams and seconded by Lance Engle to approve the retirement of Paul Orchard, Teacher at Delta High School, effective at the end of the 2018-19 school year.  The motion was approved 5-0 vote.



  1. Classified Staff


  1. A motion was made by Lance Engle and seconded by Trent Fox to approve the termination of Jasina Teal, Custodian at Delta High School, effective March 22, 2019.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the termination of Larry Quick, School Bus Driver, effective                March 12, 2019. The motion was approved 5-0 vote.


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items 3-8):


  1. Recommendation to employ Brent Kuhns as a School Bus Driver effective March 18, 2019.


  1. Recommendation to transfer Deanna Horn from a Latchkey Assistant Supervisor to an Assistant Director effective May 20, 2019.


  1. Recommendation to transfer Heather Crow from a Latchkey Assistant to an Assistant Supervisor at Eaton Elementary School effective      April 8, 2019.


  1. Recommendation to transfer Jenna Parsons from a Latchkey Aide       to an Interim Assistant Director effective April 1, 2019 through     May 20, 2019.


  1. Recommendation to transfer Heather Crow from a Latchkey Assistant to an Interim Supervisor at Eaton Elementary School effective          May 13, 2019 through September 3, 2019.


  1. Recommendation to employ the following Summer Grounds Crew:

Isaiah Robles

Chaise Penrod

Casey Meyers

David Bannach


The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by Trent Fox to approve the resignation of Dustan Starnes, Maintenance Technician, effective April 12, 2019.  The motion was approved 5-0 vote.



  1. Extra-Curricular

A motion was made by Adam Williams and seconded by Lance Engle to approve the following (items 1-4):


  1. Recommendation to appoint Carl Bratton as a Volunteer Assistant Boys’ Golf Coach at Delta High School effective for the 2018-19     school year.


  1. Recommendation to appoint Robert Jones as a Volunteer Assistant Baseball Coach at Delta Middle School effective for the 2018-19    school year.


  1. Recommendation to appoint Garrett Craig as a Volunteer Assistant Boys’ Track Coach at Delta Middle School effective for the 2018-19 school year.


  1. Recommendation to appoint Jacob Gray as a Volunteer Assistant Coed Golf Coach at Delta Middle School effective for the 2018-19 school year.


The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items 1-21):


  1. Casey Barnet requests permission to attend Math Extravaganza to be held on March 11, 2019 at Ball State University in Muncie, IN.


  1. Joe Oliver, Tom Kemp, Amy Larrabee, Lauren Griffis, and Emily Lamb request permission to attend IDOE: Transition Compliance to be held on April 4, 2019 at MACC in Muncie, IN.


  1. Derick Bright requests permission to attend DOT Supervisor Training to be held on April 10, 2019 and DOT Designated Employer Representative to be held on September 19, 2019 at the Indianapolis DISA Office in Indianapolis, IN.


  1. Darin Gullion and Amy Larrabee request permission to attend Special Ed Fiscal Road Show to be held on April 10, 2019 at Indiana University East in Richmond, IN.


  1. Jeri Harman and Laurie Neal request permission to attend SENG Facilitator Training to be held on April 11, 2019 at CIESC in Indianapolis, IN.


  1. Haley Cross, Karen Starks, Feather Brosio, Angela Shepherd, and Renee McAdams request permission to attend the Serve Safe Food Protection Manager Class to be held on April 16, 2019 at the L.A. Pittenger Student Center in Muncie, IN.


  1. Ron Curry requests permission to attend the Trustee and Board Member Educational Seminar to be held on April 22, 2019 in Carmel, IN.


  1. Amy Larrabee requests permission to attend Innovate Integrate Motivate to be held on April 23, 2019 at the Marriott East in Indianapolis, IN.


  1. Mark Detweiler requests permission to attend the IBCA Conference to be held on April 26, 2019 at Lawrence North in Indianapolis, IN.


  1. Ryan Parrott, Julia Sanchez, and Doug Fant request permission to attend the Vex World Championship to be held from April 28, 2019 through May 1, 2019 at the Kentucky Expo Center in Louisville, KY.


  1. Reece Mann requests permission to attend the 2019 IAPSS District VI Spring District In-Service to be held on April 29, 2019 at the Ball State Alumni Center in Muncie, IN.


  1. Chris Pyle requests permission to attend the Certified Pool Operator Certification Class to be held from May 8, 2019 through May 9, 2019 at Spear Corporation in Roachdale, IN.


  1. Christopher Conley requests permission to attend the IHSAA Summer Retreat to be held from June 20, 2019 through June 21, 2019 at the West Baden Springs Hotel in West Baden, IN.


  1. Derick Bright requests permission to attend the School Transportation of IN 2019 Annual Conference to be held from June 24, 2019 through June 26, 2019 at the French Lick Springs Resort in French Lick, IN.


  1. Karen Kirtley requests permission to attend the FCCLA National Leadership Conference to be held from June 30, 2019 through          July 5, 2019 at the Anaheim Convention Center in Anaheim, CA.


  1. Christopher Conley requests permission to attend the NFHS Annual Summer Meeting to be held from July 1, 2019 through July 2, 2019 at the JW Marriott in Indianapolis, IN.


  1. Nakkia Jester and Elly Keesling request permission to attend nErDcampMI Literacy Conference to be held from July 8, 2019 through July 9, 2019 at Western School District in Parma, MI.


  1. Kim Kemper requests permission to attend DOT Supervisor Training to be held on August 12, 2019 at Midwest Toxicology in Indianapolis, IN.


  1. Christa Hensley and Amanda Lewis request permission to attend the Indiana AAC Summit to be held from September 12, 2019 through September 13, 2019 at the IMMI Conference Center in Westfield, IN.


  1. Nakkia Jester requests permission to attend the Indiana State Literacy Association Annual Conference to be held on September 14, 2019 at Noblesville High School in Noblesville, IN.


  1. Jeri Harman requests permission to attend Supporting the Emotional Needs of Gifted to be held on November 30, 2019 at the Region 8 Education Center in Ft. Wayne, IN.


The motion was approved 5-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the requests for unpaid leaves of absence, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Lance Engle to approve the permission to post IREAD-3 Remediation positions, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the permission to post DHS Summer School positions, as presented.  The motion was approved 5-0 vote.



  1. A motion was made by Adam Williams and seconded by Lance Engle to approve the Project 2018 Educational Furniture quote at a not to exceed amount of $182,000.00, as presented.  The motion was approved 5-0 vote.


  1. Mr. Mann informed the Board about NEOLA Policies-Volume 31, No. 1- 1st Reading.


  1. A motion was made by Adam Williams and seconded by Jacob Case to approve the RES Vex World Championship trip, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Lance Engle to approve the DHS UCA Cheer Camp, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Jacob Case to approve the DHS Crawfordsville Tennis Invitational, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the FCCLA Training and Conferences, as presented.  The motion was approved 5-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Alicia Fuller, DHS Art Club, requests permission to sell Auntie Anne’s pretzel kits from March 19, 2019 through April 12, 2019, as presented.  Proceeds go towards Art Club activities, events, and supplies.


  1. Kristy Dishman, Delta Girls’ Softball, requests permission to   sell trash bags from March 19, 2019 through April 15, 2019, as presented.  Proceeds go towards team meals, supplies, team bonding, etc.


  1. Julia Sanchez, Royerton Robotics, requests permission to sell Wicks pies from March 20, 2019 through April 5, 2019, as presented.  Proceeds go towards costs for the Vex World Championship.


  1. Julia Sanchez, Royerton Robotics, requests permission to host a Robotics Summit on April 9, 2019, as presented.  Proceeds go towards costs for the Vex World Championship.

  2. Lynde Bratton, Delta Cheer Boosters, requests permission to sell flowers from April 12, 2019 through April 25, 2019, as presented.  Proceeds go towards camp costs, clothing, competitions, etc.


  1. Lance Brand, DHS Talent Show, requests permission to hold a Talent Show on April 19, 2019, as presented.  Proceeds go towards the DHS vending account and local charities.


  1. Karen Kirtley, FCCLA, requests permission to hold a Bingo Party on April 29, 2019, as presented.  Proceeds go towards conferences and summer activities.


  1. Tim Cleland, Delta Girls’ Tennis, requests permission to sell SmashCancer apparel from April 2019 through May 2, 2019, as presented.  Proceeds go towards SmashCancer beneficiaries.


  1. Curt Grams, DHS Construction Classes, requests permission to sell outdoor furniture from May 4, 2019 through May 10, 2019, as presented.  Proceeds go towards supplies, tools, equipment, and safety gear.


  1. Lynde Bratton, Delta Cheer Boosters, requests permission to hold a Snap Raise fundraiser from May 20, 2019 through      June 17, 2019, as presented. Proceeds go towards cheer camp, competitions, etc.


  1. Assistant Superintendent


  1. Use of Facilities:


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (items 1-5):


  1. Julia Sanchez and Ryan Parrott, Royerton Robotics, requests permission to use the Royerton Elementary 4/5th grade hallway and classrooms on April 9, 2019 from 4:00 p.m. to 7:00 p.m. to hold DelCom’s 2nd Robotics and STEM Summit, as presented.


  1. Mark Detweiler, DHS Boys’ Basketball, requests permission to use the Delta High School gymnasiums on April 13, 2019 from 9:00 a.m. to 5:00 p.m. to hold a 3 on 3 tournament, as presented.


  1. Rebecca Condie, Dancin Up Studios, requests permission to use the Delta Middle School Cafetorium on May 22, 2019 from 4:00 p.m. to 8:30 p.m. to hold a Dance Recital, as presented.


  1. Andy Lewman, DHS Girls’ Basketball, requests permission to use the Delta High School gymnasiums from June 6, 2019 through June 27, 2019 from 4:00 p.m. to 9:30 p.m. to hold a Varsity Summer League, as presented.  


  1. Travis Richey, DMS Football, requests permission to use the Delta High School football field and restrooms on June 11, 2019, June 25, 2019, and July 30, 2019 from 5:00 p.m. to 7:30 p.m. to hold conditioning, as presented.


The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by Trent Fox to approve the updated pay for the 2019 Summer Food Service Program, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Lance Engle to approve the recommendation to extend the HPS Third Party Purchasing Contract, as presented.  The motion was approved 5-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Jacob Case – Mr. Case stated it’s good to be back from Spring Break.  He congratulated Royerton on two teams heading to the Robotics World Championship.  He thanked Mr. Kile and Dr. Larrabee for the work they’ve done with SEA 217. He stated he went through a few programs when he was in school and now we have so much more available and that’s great for our students.

Lance Engle – Mr. Engle congratulated the Royerton Robotics teams and wished them luck at the World Championship.  He congratulated Ms. Bratton and the cheer team on going to the elite UCA Cheer Camp at IU and Ms. Kirtley on the State reward for FCCLA.  He thanked Dr. Gullion for the monthly financial review and stated a lot of work goes into that and he appreciates i. He congratulated Ms. Camp and the Choir on going to Disney and stated it sounds like it went off without a hitch and they all had a good time.  He congratulated Coach Detweiler on being chosen to coach Junior All Stars, wished good luck to all spring sports teams, and thanked Mr. Stebbins for his presentation. He thanked Mr. Kile and Dr. Larrabee for their presentation and all the work they’ve done with SEA 217.  He thanked the teachers behind the scenes and stated their work is not going unnoticed and he appreciates what they are doing. He congratulated Mr. Orchard on his retirement and stated he will be missed. Mr. Engle had Mr. Orchard in school and said he is a good man and teacher and Mr. Engle appreciates all the hard work he’s done for the corporation.  

Trent Fox – Mr. Fox thanked everyone for coming and for their presentations.  He mentioned Mr. Orchard’s retirement and stated he’s been here a long time and for many years.  He stated Mr. Orchard will be missed and the dual credit aspect of that will be missed as well. He hopes we have someone in line to step up and take Mr. Orchard’s place.  He congratulated Delta High School on the Early College endorsement.

Adam Williams – Mr. Williams thanked everyone for coming and for their presentations.  He thanked the George and Frances Ball Foundation for their grant and appreciates their generosity to help with band uniforms.  He stated this is another wonderful thing we are adding to the list of extra-curricular opportunities. He greatly appreciates the DelCom Foundation for stepping up and matching the grant which is another example of the great things they do.  He stated A Taste of DelCom is Wednesday, April 3rd for those who would like to attend.  He thanked Dr. Gullion for the financial review and appreciates him keeping them informed.  He stated the numbers for the Royerton cafeteria lines are phenomenal. He appreciates everyone involved in making that happen.

John Adams – Mr. Adams stated he can’t say enough about the many years Mr. Orchard has been here and for all he’s done.  He hates to see him go, but is glad he’s able to retire. He stated Royerton Robotics, the choir Disney trip, Coach Detweiler coaching Junior All Stars, and Early College for the high school are all very important to our corporation.  He stated there are a lot of good things going on and it’s a good time to be a board member when you’re not hurting like other corporations are. He stated even though were are down a few students with enrollment, we are still in fine shape as a corporation and that goes to our leadership for making sure this school corporation is operating the way it’s supposed to.  Mr. Adams enjoyed Spring Break last week and stated it was good to get away and come back refreshed. He thanked Mr. Kile and Dr. Larrabee for their efforts with SEA 217. He stated it sounds like we are ahead of the game and that’s greatly appreciated. He challenges them to keep that on the forefront and make it the best program they can. He thanked the teachers who are traveling to Wright State for early intervention.  Mr. Adams can’t thank them enough for being prepared and ready to take this head on.


  1. FUTURE MEETINGS


  1. A regular meeting for the Board of School Trustees is scheduled for Monday, April 15, 2019 at 6:30 p.m. at Eaton Elementary School.



  1. ADJOURNMENT

A motion was made by Trent Fox and seconded by Adam Williams and Board President, John Adams, adjourned the meeting at 8:22 p.m.



April 1, 2019



JOHN ADAMS                                               __________________________


ADAM WILLIAMS                                           __________________________


TRENT FOX                                              ___________________________


LANCE ENGLE                                                ___________________________


JACOB CASE        ___________________________