November 20, 2018

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, NOVEMBER 20, 2018

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Alice Gillis, Vice President; Adam Williams, Secretary; Trent Fox, Member; Lance Engle, Member; and Reece Mann, Superintendent


Absent:  Darin Gullion, Assistant Superintendent


  1. CALL TO ORDER


At 6:30 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND AGENDA


A motion was made by Trent Fox and seconded by Adam Williams to amend the agenda, as presented.  The motion was approved 5-0 vote.



  1. MINUTES


A motion was made by Adam Williams and seconded by Lance Engle to accept the minutes of the business meeting and executive session held on Tuesday, November 6, 2018.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Trent Fox and seconded by Adam Williams to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.


  1. Purchases over $7500:


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (item 1):


  1. Presidio CP/Grant $73,190.22

(EES Security Cameras)


The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Alice Gillis to approve the Teacher Appreciation Grant in the amount of $78,531.69, as presented. The motion was approved 5-0 vote.


  1. COMMUNICATIONS FROM THE FLOOR


Tyce Stebbins, Director of Buildings and Grounds/Project Manager, updated the Board on the Delta High School project.



  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Trent Fox and seconded by Lance Engle to approve the following (items 1-3):


  1. Resignation of Dianna Gill, Food Service Cook at Royerton Elementary School, effective December 20, 2018.


  1. Resignation of Vickie Cumings, Latchkey employee, effective November 8, 2018.


  1. Resignation of Bailey Sulfridge, Latchkey employee, effective November 8, 2018.


The motion was approved 5-0 vote.



A motion was made by Adam Williams and seconded by Trent Fox to approve the following (items 4-8):


  1. Recommendation to employ Bryan Wedmore as a Custodian at Albany/Eaton Elementary Schools effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ April Lear as a Food Service Cook at Delta Middle School effective November 26, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Linda Avey as a Latchkey Aide effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Angela Swearingen as a Food Service Cook at Eaton Elementary School effective November 26, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Victoria Rodkey as a Latchkey Aide effective immediately, pending successful completion of all pre-employment testing.


The motion was approved 5-0 vote.


  1. Extra-Curricular

A motion was made by Trent Fox and seconded by Lance Engle to approve the following (items 1-4):


  1. Resignation of Chase Criswell, Head Girls’ Track Coach at Delta High School, effective immediately.


  1. Resignation of Mackenzie Dye Conley, Assistant Girls’ Track Coach at Delta High School, effective immediately.


  1. Resignation of Chase Criswell, Head Cross Country Coach at Delta Middle School, effective immediately.


  1. Resignation of Chase Criswell, Intramural Fitness Director at Delta Middle School, effective immediately.


The motion was approved 5-0 vote.


A motion was made by Trent Fox and seconded by Lance Engle to approve the following (items 5-7):


  1. Recommendation to employ Lindsey Thompson as an Academic Coach (1/2 position) at Delta Middle School effective for the 2018-19 school year.


  1. Recommendation to employ Katie Holdren as a Math Bowl Coach at Royerton Elementary School effective for the 2018-19 school year.


  1. Recommendation to appoint Jeff Tuttle as a Volunteer Assistant Wrestling Coach at Delta Middle School effective for the 2018-19 school year, pending successful completion of all pre-employment testing.


The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Trent Fox and seconded by Lance Engle to approve the following (items 1-3):


  1. Haley Cross requests permission to attend the ECESC Procurement Meeting to be held on December 5, 2018 at New Castle Middle School in New Castle, IN.


  1. Reece Mann, Greg Kile, and Chris Conley request permission to attend the Indiana State Summit: Creating Career Pathways for All Students to be held on December 12, 2018 at the JW Marriott in Indianapolis, IN.


  1. Reece Mann requests permission to attend Partners in Excellence: Capacity Through Collaboration to be held on November 27, 2018 at the University of Indianapolis in Indianapolis, IN.


The motion was approved 5-0 vote.



  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Trent Fox and seconded by Lance Engle to approve the DHS Wrestling Trip, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Alice Gillis and seconded by Trent Fox to approve the FCCLA Trip, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Alice Gillis and seconded by Trent Fox to approve the Supplemental pay for a Master’s Degree at a set amount of $3,500.00, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Alice Gillis to approve the Long Term Sub Contract, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Lance Engle to approve Latchkey rates, as presented.  The motion was approved 5-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Kim Bennett, Girls’ Golf Booster Club, requests permission to sell Delta spirit wear from November 26, 2018 through December 10, 2018, as presented.  Proceeds go towards uniforms, golf balls, green fees, and memberships.


  1. Tara Dragoo, DMS Cheer, requests permission to sell PopSockets from December 1, 2018 through December 29, 2018, as presented.  Proceeds go towards the general cheer fund, banquets and awards, 8th grade recognition, bows, and apparel.



  1. Assistant Superintendent


  1. Use of Facilities:


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (items 1-2):


  1. Amanda Craw, DelCom Travel Club, requests permission to use Delta High School Room 130 on November 13, 2018 from 5:30 p.m. to 7:30 p.m. to hold a meeting for the summer 2019 trip, as presented.


  1. Curt Howard, 2nd Grade Basketball, requests permission to use the Royerton Elementary gymnasium every Monday from November 2018 through February 2019 from 6:30 p.m. to 8:00 p.m. to hold practice, as presented.  


The motion was approved 5-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Lance Engle – Mr. Engle commented for the short time he’s been a part of the School Board, it’s amazing what goes on in this corporation. He stated from the five different schools to the buildings daily use and the different organizations who use the buildings, the schools have their foot on the gas all the time.  He stated even during the holiday season, there is always something going on. He is impressed how it’s kept organized and stated it’s really neat to see.

Trent Fox – Mr. Fox thanked everyone for coming.  He stated there’s really not a lot going on.  We are going right into Thanksgiving. He hopes everyone can spend time with family, enjoy Thanksgiving, have a close dinner with one another, and enjoy your time.

Adam Williams – Mr. Williams concurred with his fellow board members.  He gave a shout-out to Mr. Stebbins for keeping them updated on the high school project.  He stated there are many moving parts and he appreciates Mr. Stebbins efforts in keeping them updated and informed on a level they can understand.


Alice Gillis – Ms. Gillis congratulated all the schools for their corporation grades.  She thinks we did very well as a corporation. She commented on the new pavement at Eaton and stated it looks really nice.  She said it was right in the middle of a book fair and she expected complaints, but didn’t hear any. She informed everyone two students from her home school were killed by a drunk driver last weekend.  She always hopes our kids are safe. She stated it’s a tragedy for any school and hopes our corporation doesn’t ever have to go through that.

John Adams – Mr. Adams concurred with is fellow board members.  He stated there are a lot of things that go on behind the scenes.  When we have bad weather, there are many different people out and about at different times of the day checking on weather and transportation.  He stated there are times when we assume people aren’t doing things we expect, but we don’t know how late they may have been out the night before working on an issue or up early that morning because of weather.  He stated we need to make sure our folks understand our Superintendent, Assistant Superintendent, transportation, and buildings and grounds people are giving it 110% each and every day. He stated it’s not an 8:00-5:00 job. If they need to start at 4:00 a.m. and travel roads to make sure we can get to school safely, then that’s what the job calls for.  If it means they have a meeting right after school that runs late into the evening, that’s what the job calls for. Mr. Adams stated sometimes people can’t stay at events as long as they want because they’ve been up for a long time or they have somewhere else they need to go, based on our corporation’s needs. He stated it doesn’t hurt to bring these things up and show our appreciation for all that they do.  We have a ton of events at this school and if you drive by Delta High School on any given night, there are always cars parked around the building for one function or another. He wants to make sure our patrons know we have a lot of people who do a lot for our school, but it’s not an 8:00-5:00 job, it never has been and never will be. Mr. Adams commends Mr. Mann and the people who are out and about early or here late making sure school is ready for the next day.  Mr. Adams hopes our staff has a Happy Thanksgiving and enjoys the time away with friends and family.


  1. FUTURE MEETINGS


  1. A CIPA Hearing will be held on Tuesday, December 4, 2018 at 6:30 p.m. at the Administration Building.


  1. A regular meeting for the Board of School Trustees is scheduled for Tuesday, December 4, 2018 immediately following the CIPA Hearing.



  1. ADJOURNMENT

A motion was made by Trent Fox and seconded by Adam Williams and Board President, John Adams, adjourned the meeting at 7:17 p.m.



November 20, 2018



JOHN ADAMS                                               __________________________


ALICE GILLIS                                                   __________________________


ADAM WILLIAMS                                          ___________________________


TRENT FOX                                                      ___________________________


LANCE ENGLE        ___________________________