February 18, 2019

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, FEBRUARY 18, 2019

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Adam Williams, Vice President; Trent Fox, Secretary; Lance Engle, Member; Jacob Case, Member; and Reece Mann, Superintendent


Absent:  Darin Gullion, Assistant Superintendent


  1. CALL TO ORDER


At 6:30 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND AGENDA


A motion was made by Trent Fox and seconded by Adam Williams to amend the agenda, as presented.  The motion was approved 5-0 vote.



  1. MINUTES


A motion was made by Lance Engle and seconded by Trent Fox to accept the minutes of the business meeting and executive session held on Monday, February 4, 2019.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Adam Williams and seconded by Jacob Case to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.




  1. Purchases over $7500:


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (item 1):


  1. Dude Solutions OF $8,766.75

(School Dude License Renewal)


The motion was approved 5-0 vote.


A motion was made by Adam Williams and seconded by Lance Engle to approve the following (item 2):


  1. Boyce OF $17,770.00

(Komputrol Software Renewal)


The motion was approved 5-0 vote.


A motion was made by Jacob Case and seconded by Trent Fox to approve the following (item 3):


  1. Heinemann Rainy Day $46,033.98

(Curriculum Materials) Grant $10,580.62

$56,614.60


The motion was approved 5-0 vote.


A motion was approved by Lance Engle and seconded by Adam Williams to approve the following (item 4):


  1. Midwest Transit OF $279,974.44

(2019 Bus Purchase)


The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by Trent Fox to approve the ECESC Bread and Milk Bids, as presented. The motion was approved 5-0 vote.




  1. COMMUNICATIONS FROM THE FLOOR


Amy Lewman, Royerton Elementary Principal, thanked the Board for approving curriculum materials.  She stated two weeks ago she went to the National Reading Recovery Conference and the curriculum they approved tonight is going to help kids in grades K-2 who struggle to read and will be instrumental in making sure kids who are behind their peers can get caught up.  She stated Royerton will be using Instructional Assistants to help drive the curriculum and Ms. Blakely will be training them and overseeing it. She stated it will be a huge impact, not only for kids they have in their building now, but for kids that will be coming in for years to come.  She informed everyone this past weekend they had two students attend the Ball State Science Fair. John Atkinson placed 1st and Hudson Ewing placed 3rd.  She stated that’s a testament to Ms. Kile and Ms. Bratton for working so closely with them and getting them ready for the science fair.  Ms. Lewman watched the swim and dive team this past weekend and stated if you have never attended, they are so exciting to watch. She wished them the best this weekend.


Chris Conley, Delta High School Principal, stated they had six individual winners in nine different events last weekend at the Jay County Sectionals for swimming and diving.  Ryan Van Pelt won the 200 IM and 100 Meter Backstroke. Braden Samuels won the 50 Free and 100 Fly and set a pool record and sectional record in the Prelims. He then broke it again in the finals in the 100.  Sam Bennett won diving, Daniel Ginder won the 500 Free, and they also had three relays that won. He informed everyone the winners will move down to the State Finals on Friday night and the top sixteen in each event will come back the next day.  Sam Bennett will compete tomorrow at Hamilton Southeastern in diving finals. He congratulated all of them and informed everyone it’s their 6th win in a row.  He stated everyone probably saw the boys’ basketball draw.  We will play Yorktown a week from tomorrow in the first round.  He congratulated John Robinson for qualifying for state finals in wrestling. Mr. Conley wanted to keep everyone informed on HB 1404 which is the one that changes how you grade high schools and would remove our graduation rate as a metric, remove testing from our calculation, there would be a new on-track indicator, and they’ll look at post-secondary outcomes.  He stated it has been passed out of committee and will go to the floor for a 2nd Reading.  He stated this is something for everyone to keep their eyes on because it will affect DelCom.  He informed everyone we are an Early College High School and this is an endorsement year. He stated all paperwork was turned in earlier this year and they anticipate that will go smoothly.  He stated they will have an onsite visit in March and will know in April if they’ve been endorsed. He stated Delta High School is also a Performance Qualified High School due to being an A school for multiple years in a row.  We have been granted and currently carry this status and a new one has been announced for next school year. He stated this means we have the ability to waive certain rules and Mr. Mann can inform everyone about that later, but this means that our teachers, staff, and students have done a tremendous job over a long period of time with consistent performance.


Haley Cross, Food Service Director, informed the Board about the Royerton Elementary cafeteria project.


Tyce Stebbins, Director of Buildings and Grounds/Project Manager, updated the Board on the Delta High School project.



  1. SPECIAL PRESENTATION- OMS


A motion was made by Trent Fox and seconded by Lance Engle to accept the Scope of Work for PR #1 at Delta Middle School with a not to exceed amount of $439,000.00, as presented.  The motion was approved 5-0 vote.



  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (item 1):


  1. Resignation of Jolie Wariner, Latchkey Aide, effective                February 15, 2019.


The motion was approved 5-0 vote.



A motion was made by Jacob Case and seconded by Lance Engle to approve the following (items 2-5):


  1. Recommendation to employ Jessica Lorenz as an Instructional Assistant at Delta High School effective February 19, 2019.


  1. Recommendation to employ Julia East as an Instructional Assistant at Delta High School effective February 25, 2019, pending successful completion of all pre-employment testing.


  1. Recommendation to change the resignation date of Nikki Olson, Instructional Assistant at Eaton Elementary School, from  February 15, 2019 to March 1, 2019.


  1. Recommendation for a temporary pay increase for Jennifer Stone, Food Service Assistant Manager at Royerton Elementary School, effective February 26, 2019.


The motion was approved 5-0 vote.


  1. Extra-Curricular

A motion was made by Lance Engle and seconded by Adam Williams to approve the following (item 1):


  1. Recommendation to employ Richard (Tom) Harris as a Head Coed Golf Coach at Delta Middle School effective for the 2018-19 school year.


The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Trent Fox and seconded by Lance Engle to approve the following (items 1-3):


  1. Cheryl Dominick and Adrienne Smith request permission to attend IASBO Benefits Administration and Payroll Administration Courses to be held on February 26, 2019 at Primo Banquet Center in Indianapolis, IN.


  1. Darin Gullion requests permission to attend the School Nutrition Seminar to be held on February 28, 2019 at Primo South in Indianapolis, IN.


  1. Audrey Young requests permission to attend Math Extravaganza to be held on March 11, 2019 at Ball State University in Muncie, IN.


The motion was approved 5-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Lance Engle and seconded by Jacob Case to approve the DHS Kings Island Trip, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve 2019 Summer Blast, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the request for an unpaid leave of absence, as presented.  The motion was approved 5-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Todd Trehearne, DHS Riley Dance Marathon, requests permission to hold a Community Self Defense Workshop on March 9, 2019 and a Community 5K on April 6, 2019, as presented.  Proceeds go towards the Riley Foundation-For The Kids.


  1. Marsha Virgin, DMS Student Council, requests permission to collect donations from April 15, 2019 through April 19, 2019, as presented.  Proceeds go towards ARF.


  1. Assistant Superintendent


  1. Use of Facilities:


A motion was made by Adam Williams and seconded by Lance Engle to approve the following (items 1-5):


  1. Brandon Marling requests permission to use the Albany Elementary gymnasium from February 22, 2019 through   March 15, 2019 from 7:00 p.m. to 8:30 p.m. to hold practice, as presented.

  2. Heidi Knuckles, Delta Jrs Volleyball Club, requests permission to use the Delta High School gymnasiums on March 3, 2019, April 20, 2019, and April 27, 2019 from 8:00 a.m. to 5:00 p.m. to hold volleyball tournaments, as presented.


  1. Angela Lease and Larry Monet, Del Met FCU, request permission to use the Delta Middle School cafeteria on        March 9, 2019 from 8:00 a.m. to 12:00 p.m. to hold the Del Met Annual Meeting, as presented.


  1. Barbara Loser, Delta Girls’ Softball Association, requests permission to use the Delta High School gymnasium on     March 19, 2019 from 6:00 p.m. to 9:00 p.m. to hold Tri-County tryouts, as presented.


  1. Amanda Craw, DelCom Travel Club, requests permission to use Delta High School Room 130 on April 15, 2019 from 6:00 p.m. to 8:00 p.m. to hold a meeting for the Summer 2019 Trip, as presented.


The motion was approved 5-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Jacob Case – Mr. Case congratulated the swim team and stated being sectional champs six times is awesome.  He congratulated Ms. Camp and stated it’s great to receive letters like that and is awesome to hear.  He stated he knows people all over the county that like to brag about DelCom. He thanked Ms. Lewman and Mr. Conley for their updates and stated its great hearing the positives.  He commented it’s good to hear about Royerton kids at the Ball State Science Fair and all the schools doing great. He loves hearing it.

Lance Engle – Mr. Engle stated his son is a 7th grader and is in band.  He has really dove into it and had his first solo ensemble this past month.  He stated his son is a kid who hates being in the spotlight and gets nervous with anything he has to stand up and do, but he did it.  Mr. Engle stated that’s a testament to Mr. Enos and what he thinks of his son. He stated Mr. Enos puts him in a spot where he can grow and Mr. Engle appreciates that.  He stated his son was a part of the Ball State Science Fair over the weekend and it was fantastic. He didn’t win any awards, but it was a great experience for him and he will also be a part of the Spelling Bee next month.  Mr. Engle stated there are a lot of good things coming through our corporation. He’s seeing it through his kids and appreciates it.

Trent Fox – Mr. Fox appreciates all the comments this evening and stated it’s always good to hear.  He stated OMS coming to present tonight was above and beyond, but it’s helpful and allows them to move forward with different projects.  He appreciates Mr. Stebbins and Mr. Mann for putting a lot of effort into OMS and working with them to get numbers down and allow us to do the things we are doing.  He stated sports are finishing up their seasons and moving on and that’s exciting to see. Mr. Fox looks forward to getting through the next month and hopes we have a full week of school.  He stated to be patient, there’s not much they can do, and they’d rather be safe than sorry.

Adam Williams – Mr. Williams concurred with his fellow board members.  He wanted to highlight swimming and diving sectionals and stated the boys’ basketball team will wrap up their regular season this Friday.  He hopes they’ll have a packed house like the New Castle game because that was a pretty exciting environment to be in. He stated it reminded him of how basketball used to be in Indiana.  He congratulated the wrestlers who are finishing up their season. He stated the letter about Ms. Camp makes you boast with pride when those kind of accolades come in and that’s wonderful.  He was trying to think of how many times he’s felt passionate enough to write a letter regarding something he’s not directly involved in. He stated that says something even more than the words the professors used.  He thanked the Ball State professors for taking the time to share good news and encouragement for something that Ms. Camp obviously takes great pride in and that DelCom takes great pride in as well. Mr. Williams appreciates their kind words.  He thanked everyone for the presentations. He thanked Mr. Stebbins for keeping them informed on projects. He stated OMS coming was above and beyond and he appreciates their time. He commented they seem like good partners for this project and he hopes that continues.  He thanked Mr. Mann for erring on the side of safety with the weather and appreciates him taking all things into consideration when he makes a decision to cancel.

John Adams – Mr. Adams concurred with his fellow board members.  He stated they covered it all from swimming and diving to wrestling.  He stated the boys’ basketball team is getting ready to finish a hopefully perfect season and are moving on to the tournament.  He wished everyone luck and stated they worked hard and had great sportsmanship. He thanked Mr. Mann and Mr. Stebbins for sitting down and putting numbers together for the projects they want to do.  He stated it’s not always easy and takes a lot of time and effort. Mr. Adams appreciates them working on behalf of our school to make it the best project they can and as they’ve seen tonight, it’s going to be a very nice project once it’s complete.  He stated when weather calls, you have to make the best decision you can and go with it. He thinks we’re to the point now where we are at every other one and the next cancelled day is exempt. He hopes there can be a resolution or something they can make happen.  He stated nobody wants to stretch school out for that long, but at the end of the day, we have to do what we have to do to make sure our people are safe and our buildings are safe to get into. He stated sometimes it can be tough to work on our own parking lots and be able to make them safe to enter.  He thanked Mr. Stebbins and staff for working on that. He stated it’s a tiring thing, but it’s definitely appreciated.


  1. FUTURE MEETINGS


  1. A regular meeting for the Board of School Trustees is scheduled for Monday, March 4, 2019 at 6:30 p.m. at the Administration Building.



  1. ADJOURNMENT

A motion was made by Trent Fox and seconded by Adam Williams and Board President, John Adams, adjourned the meeting at 7:53 p.m.



February 18, 2019



JOHN ADAMS                                               __________________________


ADAM WILLIAMS                                           __________________________


TRENT FOX                                              ___________________________


LANCE ENGLE                                                ___________________________


JACOB CASE        ___________________________